Novotel Hotels · 1 week ago
Assistant Personnel Manager
All, MO
Full-time
Onsite
Mid LevelNovotel Hotels is part of the Accor Group, which encompasses a wide range of hospitality brands. The Assistant Personnel Manager will support the Administration Manager in various HR functions, including recruitment, employee relations, and maintaining personnel records, while ensuring high standards of communication and documentation.
Hospitality
Responsibilities
Ensures all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard
Work under supervision of the Administration Manager
Preparing Welcome pack for new joiners
Arranging Transportation/Airport picks for new joiners & leavers
Updating leavers List on a weekly basis
Assists in maintaining personnel files for all employees in methodical and confidential manner
Maintain the Rest Room / Locker Room
Prepares letters, memos and other correspondences on behalf of the Administration Manager
Assists in the preparation of monthly Human Resources report
Coordinates daily communication and briefings between the Asst. HR Manager Administration Manager
Sets up a filing system for all relevant and important correspondence and documents
Administration of Staff Cafeteria
Assists Staff Welfare Committee in planning, organizing and implementing staff sports, social and welfare activities under supervision of the Administration Manager
Sets up a commercial database according to specific sources, updates and maintains the database regularly
Set up a proper system for all incoming CVs – e.g regret letter, recommendation, short Listed Candidate etc
Responsible for up to date filing of all correspondences
Implements a daily follow up system
Maintains an up to date computerized database of all employees
Assists in maintaining personnel files for all employees in methodical and confidential manner
Enrolling Employees in the Payroll System
Develops and maintains confidential departmental staff and associated files, documents, and/or databases
Conducts second level screening and/or advises department personnel on screening procedures for staff or job searches. Schedule candidates for Interviews
Coordinates staff recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete, as per requirement liaising with the various approved agencies & coordinating visa processing
Coordinates departmental employee relations functions, completions. Monitor probation period and issue confirmation letters
Preliminary screening of candidates, checks references, and/or extend offers of employment upon approval by Administration Manager
Preparing Offer Letter for selected Candidates/ Preparing Interdepartmental Correspondence/Preparing Faxes
To coordinate with departmental training/induction programs
Coordinates the staff employment process for the department and the hotel as appropriate
Makes Travel Arrangements for staff requirements in coordinating with HR assistant and under supervision of the Administration Manager
To maintain a record of birthday of staff and arrange for the birthday cards / Cake & birthday celebration
To carry out any other duties or assignments or reasonable requirements, given by the Administration Manager
Look into staff accommodation requirement. Assist the staff accommodation supervisor and report any problems in staff to the administration Manager
Qualification
Required
Bachelor's degree
English Speaker
Previous experience in the hospitality / hotel sector
Proficiency in Microsoft, especially Excel
Strong knowledge of Egyptian labor law and social insurance
Ability to manage employee queries professionally
Benefits
Exclusive benefits
Strong recognition for your daily commitment
Company
Novotel Hotels
Born in 1967, Novotel is a 4-star international midscale brand for business and leisure travelers.
Founded in 2008
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase