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Fresenius Kabi · 3 hours ago

Human Resources Operations Administrator

Wilson, NC

Full-time

Onsite

Entry Level

$25/hr - $30/hr

1+ years exp

Fresenius Kabi is a healthcare company that specializes in products for critically ill patients. The Human Resources Administrator is responsible for providing comprehensive administrative support to the HR function, serving as the first point of contact for employees, and ensuring the efficient delivery of HR operation services.

BiotechnologyHealth CarePharmaceutical

Responsibilities

Serve as the first point of contact for employees seeking HR assistance/Employee Support Center, providing timely and accurate responses and escalating complex matters as needed

Coordinate locker assignments, shoe/eyeglass/eye exam voucher programs, and other employee related benefits or services

Coordinate the end-to-end onboarding process including, new hire documentation, HRIS entry, and coordinating orientation schedules, check-in meetings etc. Responsible for delivering New Hire Orientation presentation to ensure new employees are properly introduced to company policies, culture, and procedures. Partner with hiring managers to ensure smooth integration of new employees. Coordinate the end-to-end offboarding process, including termination checklists and documentation, exit interviews, system access removal, and timely processing of final pay and benefits. Provides data analytics to HR business partners to enable proactive continuous improvement

Process employee changes in HRIS such as but not limited to promotions, compensation changes, data changes, transfers, cost center changes, terminations, etc

Generate and schedule reports to support compliance, workforce planning, and leadership decision making

Conduct regular audits as assigned to ensure accuracy, consistency, and compliance with policies and regulations

Monitor HRIS data integrity and ensure compliance with record-keeping and other requirements

Prepare regular and ad-hoc HR reports including headcount, turnover, new hires, exits, and other workforce metrics

Create and maintain reporting templates and distribute reports to stakeholders

Support compliance reporting and other required submissions

Collect, track, and perform basic analysis of HR metrics; summarize findings to highlight trends

Ensure HR processes and documentation comply with federal, state, and local employment laws and regulations

Conduct audits of employee records, documentation, and HR practices

Support internal and external audits by preparing documentation and responding to inquiries

Draft, edit, and distribute HR communications including announcements, policy updates, and engagement messages

Maintain and update HR intranet content, employee policies and work instructions, and other HR related resources

Write and revise HR documents as needed

Prepare, proof, and distribute HR-related correspondence including offer letters, compensation letters, employment verification, and other employment-related documents

Maintain accurate and organized HR files (electronic and physical)

Process departmental mail and ensure timely distribution of HR-related correspondence

Support HR leadership in process improvements and employee experience initiatives

Participate in special projects and cross-functional initiatives as assigned. Ensure compliance with federal and state posting requirements by monitoring and updating workplace posters

Track and update job description revisions and maintain accurate HR documentation

Supports employee engagement activities, events, recognition programs, and support communication strategies to increase awareness and participation Launch and track 90-day evaluations and extensions

Compile and submit exempt overtime reports

Coordinate bereavement flowers and charitable contributions as appropriate. Prepare and process purchase orders (POs) for HR expenses

Support HR communications, including employee announcements and engagement initiatives

May perform full-cycle recruitment activities including posting positions, sourcing candidates, screening applications, coordinating interviews, supporting selection, and managing the offer process

Qualification

HRIS platformsEmployment laws knowledgeData analysisMicrosoft Office SuiteCommunication skillsCustomer service skillsOwnership of tasksInterpersonal skillsOrganizational skillsConfidentiality

Required

High school diploma with two or more years of related experience; Bachelor's degree in human resources, business administration, or related field and minimum of 1+ years of experience in human resources, preferably in an administrative or generalist role

Experience with HRIS platforms a plus (e.g., Workday, or similar platform)

Strong written and verbal communication skills, with the ability to draft professional human resources documents and communications, deliver training sessions, and effectively engage with employees and leaders at all levels of the organization

Basic analysis skills with the ability to review data, identify trends, and prepare summary findings

Knowledge of employment laws and compliance requirements

Excellent interpersonal, communication (including public speaking), and customer service skills

Highly organized with the ability to manage multiple priorities and maintain attention to detail

Demonstrated ability to handle sensitive information with discretion and maintain confidentiality

Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

Must be able to take ownership of processes, tasks, and projects assigned, ensuring completion with accuracy and accountability