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Egan Company · 4 hours ago

Project Associate/Administrative Assistant

Champlin, MN

Full-time

Onsite

New Grad, Entry Level

$23.62/hr - $32.93/hr

Egan Company is seeking a proactive Project Associate to join their Automation, Technology, and Service (ATS) team. In this role, you will provide key support for project managers and engineers, ensuring that projects run smoothly from kick-off to completion by assisting with various administrative and project support tasks.

CommercialConstructionProfessional Services

Growth Opportunities

Responsibilities

Provide administrative and project support to the Automation, Technology, and Service group team by assisting with day-to-day tasks (i.e. meeting minutes, construction drawings, amendments, supply requisitions, RFI’s, submittals, etc.) as directed

Company profile/qualification requests - completing the information that is available and requesting other information from necessary internal departments (Safety, Financial, etc.)

Compose and edit letters, memos, reports, presentations and procedures

Order certificates of insurance

Order bid bonds, performance, and payment bonds

Complete pre-qualification reports for contractors

Provide support for project kick-off and close-out

Handle education classes and training programs specific to the group, which includes but is not limited to; helping setup classes, submitting and tracking registrations for attendees

Provide assistance, when requested, with assembling O&M manuals and submittal packages

Run reports, including job labor and job status reports

Assist with managing subcontractor document compliance

Assist with loading project plans into Plan Grid and print plans as requested by Project Managers, Engineers and Field Leaders

Provide support for project kick-offs, V-Model and close-out

Provide assistance with billing and open receivables; working with Accounts Receivable/Billing to ensure all revenue is accurate, and assisting group leaders with receivables management

Assist in material purchasing, material returns and supply chain management. Including credit card purchases for materials and other equipment or office items

Plan and coordinate group events - happy hour planning, food and beverage orders when requested

Schedule and coordinate group meetings

Manage filing system and credit card purchases

Assist with travel arrangements, when needed

Manage Egan entertainment tickets/outings (such as sports tickets or other season passes)

Support field leaders with requests

Provide backup for other Project Associates (during vacations, time off requests, etc.)

Perform additional duties and assignments as requested/needed

Qualification

Office administrationMicrosoft OfficeGoogle SuiteConstruction industry experienceCustomer serviceMulti-taskingWritten communicationVerbal communicationTime managementProblem-solving

Required

High school diploma or equivalent required; Associates or Bachelor's degree preferred but not required

Previous experience with office administration, general office support or related roles

Highly organized multi-tasker who works well in a fast-paced environment

A high degree of resourcefulness

Proficient computer skills including Microsoft Office and/or Google Suite (Word, Excel and/or Google Docs, Google Sheets)

Excellent written and verbal communication skills, with the ability to communicate effectively and partner with all levels of internal and external customers

Strong focus on providing exemplary customer service

Excellent time management skills and the ability to prioritize work

Strong sense of responsibility and attention to detail

Proactive and self-starter with a positive, upbeat attitude

Able to work independently and as part of a team

Strong work ethic, flexible, willingness to learn new things

Excellent problem-solving skills and creative mind with an ability to suggest improvements

Preferred

Experience in the construction industry and/or working with contractors is highly preferred, but not required

Benefits

Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family

Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing

Time-Off Programs: to help you recharge you’ll enjoy a generous PTO program and paid holidays

Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities

Paid Parental Leave: utilize parental leave which allows for paid time off with a new child

Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program

Community Involvement: our “Beyond the Jobsite” program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need