City of Pasadena, TX ยท 1 week ago
Administrative Assistant - City Controller
Pasadena,TX,US
Full-time
Onsite
Mid, Senior Level
$25/hr - $29.57/hr
5+ years expThe City of Pasadena is seeking an Administrative Assistant to provide professional administrative and operational support to the City Council Office. The role involves assisting with the development and implementation of City policies, providing support to Council Members, and maintaining departmental records and correspondence.
Government Administration
Responsibilities
Provides professional administrative and operational support to the City Council Office, assisting in the development, implementation, and administration of City policies, procedures, and Council activities
Serves as a key support resource for Council Members, department leadership, staff, and the public
Provides administrative support to eight (8) City Council Members
Interprets and applies established rules, regulations, policies, and procedures in daily departmental operations
Drafts, edits, and proofreads correspondence, reports, agendas, and other official documents for accuracy, clarity, and proper formatting
Prepares periodic, special, and ad hoc reports; compiles data and maintains departmental reference materials
Investigates issues or potential issues through written and verbal communication, prepares findings, and recommends solutions
Organizes, inventories, catalogs, retains, and retrieves departmental records in accordance with records retention requirements
Assists in coordinating departmental support services, including personnel, purchasing, public relations, storekeeping, and office management
Conducts administrative research related to City business
Assists with departmental budget preparation, monitoring, and reporting; provides budget updates to Council Members as needed
Represents the department head at staff meetings and selected conferences; serves as a liaison to designated agencies and organizations
Assists Council Members with scheduling, calendar management, meeting coordination, and logistics
Coordinates and documents Council Member training and professional development activities
Coordinates Council Member orders for meetings, clothing, and office supplies
Prepares and processes payment requests and related documentation
Maintains a highly organized workspace and performs effectively in a fast-paced, high-pressure environment
Delivers exceptional customer service; interacts professionally and courteously with the public, staff, and elected officials
Sets up, maintains, and coordinates use of conference room facilities in collaboration with the Office of the Mayor
Works the assigned schedule and complies with the City's timekeeping and attendance policy
Must have and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements
Other duties as assigned
Qualification
Required
High School Diploma or GED with five (5) years of related administrative experience and/or training; or an equivalent combination of education and experience
Valid Texas Driver's License and good driving record
Ability to be insured under the City's vehicle insurance policy
Proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint
Preferred
Two-year degree from an accredited institution
Bi-lingual (English and Spanish)
Experience using AI-enabled graphic design or visual content platforms (e.g., Canva)
Benefits
Employee-only medical insurance starts as low as **$15 per month** and the most expensive *Employee & Family* plan is **less than $350 per month**.
The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic **FREE OF CHARGE.**
Employees and their covered dependents also have access to Virtual Visits with a medical professional **FREE OF CHARGE**.
The City offers **college tuition reimbursement** of up to $3,500 per year.
As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the **City will match your contribution by 200%**. Example, if you contribute $100, the City will contribute $200.
Civilian employees accumulate vacation at the following rates:
Less than 6 years of service - **two weeks of vacation per year.**
From 6 to less than 11 years of service - **three weeks of vacation per year.**
From 11 to less than 21 years of service - **four weeks of vacation per year.**
From 21 to less than 26 years of service - **five weeks of vacation per year.**
From 26 years of service and up - **six weeks of vacation per year.**
Company
City of Pasadena, TX
Rich in Texas history and community spirit, Pasadena, Texas is the second-largest city in the Greater Houston Metropolitan Area, with a population of 150K+.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase