Happen To Your Career · 1 week ago
Senior Level Executive & Personal Assistant (CEO & COO Support)
United States
Contract
Remote
Senior Level
$79,000/mo - $132,000/mo
7+ years expHappen To Your Career is a small, rapidly growing company that believes in doing work you love and within your strengths. They are seeking a Senior Level Executive & Personal Assistant to support the CEO and COO, focusing on protecting leadership focus and enhancing operational efficiency during rapid growth.
Internet
Responsibilities
Own and ruthlessly protect the CEO’s calendar and priorities—anticipating what matters most so leadership can focus on high-leverage work
Remove tasks, projects, and decisions from leadership before they even notice, allowing them to focus on content creation, strategy, and growth. You love delighting others by keeping their work smooth and efficient
Draft and manage emails, business documents, contracts, and communications—accurate, thoughtful, and proactive. You enjoy getting the details right because you know they matter
Represent the CEO and company externally—calmly, professionally, and with the company voice. You’re diplomatic, tactful, and discreet with confidential information
Coordinate contracts, agreements, and records. You find solutions, troubleshoot issues, and make things happen without being told
Prepare daily agendas and weekly leadership updates, anticipating what the team will need before it’s asked for. You love being organized and proactive
Act as gatekeeper and ambassador for the company, smoothing chaos and amplifying the executive’s effectiveness. You thrive behind the scenes, making missions possible
Support the COO with execution and follow-through across key initiatives, providing clarity and removing friction wherever it arises. You enjoy wearing many hats and jumping in wherever you’re needed
Manage business and personal travel, orders, subscriptions, and gifts—attention to detail and proactive problem-solving is key. You enjoy delighting others in ways they don’t even notice at first
Handle personal tasks that free up executive focus, knowing when to step in, step up, or step back. You love anticipating needs and quietly making life easier
Serve as the trusted first line of contact, thinking five steps ahead to prevent issues before they happen. You thrive in fast-paced, high-pressure environments
Own Hubspot Help Desk and client issue resolution. You are resourceful, calm under pressure, and capable of delivering solutions without constant oversight
Respond to tickets, emails, and LiveChat during launches and key moments—your ability to learn fast and apply knowledge ensures clients feel supported
Ensure clients have access to materials, coaches, and resources, proactively checking on their success and creating smooth experiences
Document and maintain SOPs, ensuring workflows are scalable, clear, and efficient. You get excited when you can improve systems and make processes better
Prepare weekly updates and leadership materials, ensuring clarity and focus across the team. You’re a master at seeing the big picture while managing details
Assist with onboarding, certification, and administrative logistics for the CR team (coaches). You enjoy building systems that help others succeed
Support launches, fundraising, continuity product creation, and other high-leverage initiatives. You thrive in startup environments where priorities shift quickly and your impact is visible
Qualification
Required
7+ years supporting a C-level or senior executive (ideally a company owner)
2+ years of 100% remote executive support
Experience in startups or fast-growing organizations
Comfortable handling 100+ emails/messages per day
Self-starter able to work independently with minimal oversight
High discretion and confidentiality
Proficiency with Slack, Google Workspace, video conferencing, WordPress
Experience in SuperHuman a plus
Strong judgment, organization, and prioritization skills
Strong written American English
Company
Happen To Your Career
Happen to Your Career provides the inspiration, tools, and road maps to help people move from where they are to work that they love.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase