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Tualatin Hills Park & Recreation District · 2 days ago

Budget Specialist / Probate Court

Athens, GA

Full-time

Onsite

Mid Level

3+ years exp

Tualatin Hills Park & Recreation District is seeking a Budget Specialist to manage the departmental operating and capital budgets. The role involves preparing budgets, monitoring expenditures, and evaluating programs and special projects within the department.

GovernmentNon ProfitRecreation

Diversity & Inclusion

Responsibilities

Responsible for the accounting functions of the court; balances the cash receivables on a daily basis, consolidates daily deposits, prepares cash disbursement vouchers and checks, compiles monthly income and expense reports, reconciles bank statements, and makes deposits

Prepares and directs the coordination of the annual budget planning for the court, monitors expenditures for current budget; prepares budgetary transfer requests as needed

Upon approval of the judge, input payroll information of the court staff and forward to appropriate department

Purchases supplies and equipment for the court; reviews and updates printed forms used in the operation of the court, issues printing requests, and maintains fixed assets

Processes payments received into the court on civil cases; confirms that receivables are assigned to the appropriate case

Prepares, plans, develops, and implements the departmental budget which includes: CIP, new initiatives, new personnel, SPLOST operating impacts, revenues, operating, and program/services

Prepares, plans, develops, and implements departmental business and financial procedures for operations for approval by the judge; analyzes and plan/develops changes to existing financial procedures

Audits monthly budget records for accuracy of line items; reconciles departmental records against Finance Department printouts. Reports expenditure progress to the judge

Monitors all department accounts and budget expenditures for compliance with departmental fiscal controls. Manages the departmental procurement process. Attend meetings to report on financial progress

Conducts, completes, reviews and analyzes performance measures and data management and works with each division to obtain data; prepares necessary reports on findings and makes recommendations for change based on research

Evaluates department programs and services upon request of the judge and recommends changes and alternatives; composes and/or prepares reports, charts, spreadsheets, graphs, and other documents associated with the programs, services, and operations of the department

Manages special projects involving increase in caseloads in this county, in comparison to other counties, and assists the staff attorney and the judge with long and short range planning; provides research and statistical comparison reports associated with planning

Provides the court with technical assistance and training on special projects including performance measures and data management

Works with court employees to research operational issues of concern, defines problems and recommends solutions; provides necessary reports on issues to the staff attorney and/or the judge

Contacts other clerks to research their operations and recommend policy, procedural changes and/or programs for the court

Monitors current filings of inventories, inventory & asset management plans, annual returns, reminding fiduciaries of returns coming due, warning them if still not filed, and preparing show cause orders for the judge's signature when failure to file continues

Examines inventories, annual returns, inventory & asset management plans, and any attachments thereto for mathematical errors, substantive problems indicating possible violation or neglect of fiduciary duties, and improper or incomplete reporting on management of assets

Performs Other Related Duties As Required

Qualification

Budget preparationAccounting principlesBookkeepingFinancial reportingData analysisStatistical calculationsCommunication skillsProblem-solvingTeam collaboration

Required

High school diploma or equivalent with three years of accounting, bookkeeping, and budgetary experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position

Regular and predictable attendance is required

Must work cooperatively with others

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy

Knowledge of the principles, practices and procedures of the Court

Knowledge of policies and procedures necessary in the completion of daily responsibilities

Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job

Knowledge of established organizational, managerial and human relations methods and techniques

Knowledge of principles and practices of court administration, relevant laws, ordinances, budgetary processes and procedures and the theory and principles of program development and implementation

Knowledge of modern office procedures; accounting, bookkeeping and budgeting principles and practices; the unified government accounting system; and various computer software systems utilized in budget preparation

Knowledge of word processing, spreadsheets and/or other software relevant to the position

Ability to operate various office equipment including computer, printer, calculator, copier, fax, scanner and telephone

Ability to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position

Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency

Ability to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc., as they pertain to departmental operations and activities

Ability to effectively communicate and interact with management, employees, members of the general public and all other groups involved in the activities of the Athens-Clarke County Government as they relate to the Probate Court

Ability to assemble information and make written reports and documents in a concise, clear and effective manner

Ability to comprehend, interpret, and apply regulations, procedures, and related information

Ability to handle required mathematical and statistical calculations

Must be physically able to operate a variety of machinery and equipment including a computer, scanner and calculator

Must be able to use body members to work, move, or carry objects or materials

This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions

Must be able to exert up to 10 pounds of force occasionally