Gateway Unified School District ยท 9 hours ago
District Department Secretary - Special Education (4.00 hours/day) #1037
Redding, CT
Full-time
Onsite
Mid Level
3+ years expGateway Unified School District is seeking a District Department Secretary for their Special Education department. The role involves performing a variety of clerical and secretarial functions to support the department and relieve the administrator of routine details.
Education Management
Responsibilities
Coordinates department functions to help relieve the administrator/manager of routine detail
Applies regulations, policies and procedures to department responsibilities to assure compliance; maintains necessary documentation
Performs secretarial duties for the administrator/department manager
May coordinate and direct temporary staff as needed during periods of heavy workload
Schedules appointments and maintains calendar for the department; receives and distributes mail
Compiles information and statistical reports such as grant application and student records. Performs the necessary research to complete assigned projects
Performs receptionist duties; acts as a contact and reference source for the department
Assists with managing department budget; organizes material to monitor expenditures and maintains accurate records
Assists in processing employee time sheets and absences for submission to the payroll department
Arranges meetings, including preparing agendas, recording minutes, distributing materials and notifying participants
Types from rough drafts or verbal instructions a variety of materials, including schedules, letters, requisitions, bulletins, newsletters and reports
Manages supplies and materials pertinent to the department; maintains supply and equipment inventory electronically
Operates standard office machines and department equipment, including computer operating systems and programs
Maintains a variety of complex files, electronic and manual
Performs other related duties as assigned
Qualification
Required
Pass the General Clerical Exam administered by the district at the 60th percentile or above
Type 60 net words per minute on a 5-minute timed writing (Outside certificate is acceptable)
Knowledge of modern office methods and equipment, including computer technology
Knowledge of English, grammar, spelling, punctuation
Knowledge of automated record management and filing systems
Knowledge of procedures pertaining to student record management
Knowledge of receptionist and telephone techniques
Ability to establish and maintain cooperative working relationships
Ability to work with discretion and confidentiality
Ability to establish and maintain accurate files and records
Ability to interpret and apply legal mandates, policies and regulations pertaining to department operation
Ability to operate computers and utilize application software
Ability to perform job assignments with numerous interruptions and work with minimal supervision
Ability to understand and carry out oral and written instructions
Ability to communicate effectively in oral and written form
Ability to work with students and parents
Ability to compose correspondence
Three years of responsible clerical/secretarial experience, preferably in an educational setting
Equivalent to completion of twelfth grade, supplemented by coursework in clerical/secretarial or business related areas
Company
Gateway Unified School District
Gateway Unified School District comprises 5 public schools (including 1 K-5 school, 2 K-8 schools, 1 Comprehensive High School, and 1 Alternative High School which includes an independent study school) serving the cities of Redding and Shasta Lake, California.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase