State of Connecticut · 9 hours ago
Secretary 2 Hybrid #260115-7539CL-001
Wallingford, CT
Full-time
Hybrid
Mid Level
3+ years expThe State of Connecticut is seeking a Secretary 2 for the Connecticut Developmental Services. This role involves providing comprehensive administrative and secretarial support to the Regional Residential Manager, ensuring efficient operation of regional residential services through managing complex administrative functions and coordinating communication.
Government Administration
Responsibilities
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc
Proofreads for content
Edits using knowledge of grammar, punctuation and spelling
Designs office filing systems
Organizes and maintains files (including confidential files)
Maintains, updates and reviews reference materials and manuals
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature
Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included
Greets and directs visitors
Answers phones and screens incoming calls
Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem)
Coordinates with others both within and outside of the organization on a variety of non-routine matters
Screens letters, memos, reports and other materials to determine action required
May make recommendations to the supervisor
Arranges and coordinates meetings (including space and equipment)
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports)
Writes minutes of meetings, lectures, conferences, etc. from rough draft
Takes notes and/or meeting minutes
Prepares expense accounts
Makes travel arrangements
Maintains an inventory of supplies and equipment
Orders supplies when necessary
Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.)
Maintains time and attendance records
Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items)
Designs and initiates new forms and procedures to facilitate workflow
Performs related duties as required
Qualification
Required
Three (3) years of experience above the routine clerk level in office support or secretarial work
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent
Considerable knowledge of office systems and procedures
Considerable knowledge of proper grammar, punctuation and spelling
Knowledge of business communications
Knowledge of department's/unit's policies and procedures
Knowledge of business math
Interpersonal skills
Oral and written communication skills
Ability to schedule and prioritize office workflow
Ability to operate office equipment which includes computers, tablets, and other electronic equipment
Ability to operate office suite software
Ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor)
Preferred
Clerical and administrative experience in a setting which provides services to individuals with intellectual and developmental disabilities
Experience with 255 Incident Reports and knowledge of DDS investigation processes
Experience composing complex correspondence for internal and external purposes
Experience working in an environment requiring strong attention to detail and accuracy with proof reading as well as data entry
Experience with supply order processing and inventory management, including verifying inventory levels, initiating orders, reviewing orders for accuracy, and ensuring budgetary coding and compliance
Experience interacting and corresponding with various state and private agencies via verbal and written communications
Experience using a variety of Microsoft Office programs, including but not limited to: Microsoft Access, Excel, Word and PowerPoint
Experience with building and maintaining strong interpersonal relationships, demonstrating the ability to collaborate effectively with a wide variety of stakeholders, including external business partners and agencies
Benefits
Professional growth and paid professional development opportunities.
A healthy work-life balance to all employees!
The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.
Company
State of Connecticut
The State of Connecticut – Executive Branch employs thousands of dedicated professionals, committed to providing a safe and thriving environment for our community, and visitors.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heidi B. Pugliese MSN, RN
Chief Executive Officer
Nicole Hernandez
Regional Chief Operating Officer
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