AB Hires and Consulting ยท 2 days ago
Administrative Secretary
Brooklyn, NY
Full-time
Onsite
New Grad, Entry LevelAB Hires and Consulting is a leading provider of mold detection and environmental services based in Brooklyn, NY. They are seeking a detail-oriented and organized Administrative Secretary to manage schedules, invoicing, and facilitate smooth interactions between landlords, field workers, and supervisors.
Staffing & Recruiting
Responsibilities
Coordinate and finalize schedules for field workers and supervisors to ensure timely service delivery
Communicate effectively with landlords to arrange appointments and provide updates
Act as a liaison between field workers, supervisors, and landlords to resolve scheduling conflicts and provide support
Prepare and send proposals to clients, ensuring accuracy and timely delivery
Manage light QuickBooks Online tasks, including creating and sending invoices
Maintain accurate records of appointments, invoices, and correspondence
Handle incoming calls and emails, providing professional and courteous assistance to clients, landlords, and team members
Address client inquiries regarding scheduling, services, or billing with a focus on problem-solving and client satisfaction
Keep the office organized by managing files, supplies, and ensuring smooth day-to-day operations
Assist with other administrative tasks as needed to support the team
Qualification
Required
Proven experience in a secretarial, administrative, or coordination role, preferably in a service-oriented industry
Must be a notary public or open to obtaining certification (reimbursement provided by the company)
Strong multitasking abilities and attention to detail
Excellent verbal and written communication skills
Ability to interact professionally with landlords, clients, and team members
Preferred
Experience with QuickBooks Online preferred
Familiarity with mold detection or environmental services is a plus but not required
Company
AB Hires and Consulting
We empower businesses and candidates by making the right connections.
0-1 employees
Funding
Current Stage
Early StageLeadership Team
Aaron Kalmanson
CEO and Chief Recruiter
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