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Osseo Area Schools · 2 days ago

Temporary Counseling Office Administrative Assistant - OAP Class II-A

Minneapolis, MN

Full-time

Onsite

New Grad, Entry Level

$22.49/hr - $24.79/hr

Osseo Area Schools is seeking a Temporary Counseling Office Administrative Assistant to provide in-depth secretarial and clerical support to the counseling department and administration. The role involves maintaining student records, assisting with enrollment and scheduling processes, and coordinating communications with parents and guardians.

EducationNon ProfitPrimary EducationSecondary Education

Responsibilities

Provide secretarial/clerical support for administration and counselors in the form of data management, student records, typing and computer file maintenance

Assist in the initiation of timelines regarding processes of student enrollment, registration and scheduling

Provide work direction of clerical support staff regarding computer entry and overseeing associated projects

Data entry and maintenance of student enrollment and withdrawals

Maintain honor rolls and ranking reports; update credits and honor points

Coordinate communications and mailings to parents/guardians

Assist in the facilitation of Awards Night from student and departmental data management

Assist in coordination of data for senior credit checks, creation of problematic lists; referral of processes to counselors

Provide building student reports to administrators and counselors in specific areas of concern; create use-designed data for project implementation

Assist in receiving information and determine student eligibility for various certifications, e.g., verifying a student's age, grades, or attendance to become eligible for car insurance discounts

Qualification

Data managementComputerized student record systemClerical skillsWord processingOperate office machinesCommunication skillsOrganizational skillsWork under pressureMaintain confidentialityFlexibility

Required

High school graduate or equivalent

District experience with computerized student record system

Identity inclusive and culturally responsive

Service oriented, consistently providing excellent customer service to each scholar, staff and community member regardless of the circumstance

Extensive clerical skills including data management and word processing

Organizational and technical skills in maintaining computerized student record systems

Ability to work under pressure, deadlines and handle multiple demands

Knowledge of district policies as they affect the operation of the building

Ability to maintain confidentiality of the materials and information disseminated daily

Excellent written and verbal communication skills

Excellent organizational skills, detail oriented

Ability to operate various office machines including copy machines

Ability to be flexible and anticipate needs; work independently to complete tasks

Preferred

vocational training in secretarial office procedures

TIES network training

Benefits

Meaningful and impactful work

Opportunities to grow professionally

A variety of benefits

Mentorship programs for teachers and educational support professionals

Summer opportunities

...and more!

Company

Osseo Area Schools

Osseo Area Schools ISD 279 inspires and prepares each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning.

Founded in 1856