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Alpha International · 1 day ago

SPTC Media and Communications Administrator

Miami Gardens, FL

Full-time

Onsite

Entry, Mid Level

Alpha International is seeking a Media and Communications Administrator to support the operational efficiency of their media and communications team. The role involves day-to-day administration tasks, including website maintenance, media asset organization, and assisting with marketing and publicity activities.

Non-profit Organization Management

Responsibilities

Monitoring and answering emails in St Mellitus College Media mailbox, including ensuring effective inbox organisation and efficient response rates

Day to day maintenance of website, including keeping content & programme information up to date

Basic website administration such as, but not limited to, staff profile updates, student stories and basic webform updates

Coordinating and undertaking annual website audit

Filing and cataloguing media assets, ensuring files and storage systems are well organised, clearly navigable and accessible, including assets for teaching or worship presentations, student and alumni stories, organising digital media content and media library (e.g. photos and videos from freelancers), curating a ‘stock images’ library for staff to access and a robust library for the communications team to use for marketing material

Helping ensure consistency with branding across assets and output across the college

Administration related to marketing and publicity activities, such as booking ad spaces, organisation and logistics for stands at events or conferences

Collating information about staff publications and event speaking to ensure up to date information for social media and website content, and equipping staff members with relevant marketing materials

Administration of relevant subscriptions and platforms required by the media and communications team, including maintaining log-in information and ensuring the timely payment and processing of invoices as required, for example Last Pass, Mailerlite, Social Media accounts (LinkedIn, Facebook, Instagram, X), Vimeo etc

Assisting with college newsletters, including email campaign analytics as required and support for wider team

Transcription as needed, for example student and alumni stories

Ad hoc capturing content during College teaching days or events when needed

Supporting Communications and Fundraising Manager in project work, including administrative tasks, proof reading, travel and accommodation booking as required, liaison and scheduling, booking freelancers for film projects, photo shoots and, design work

Liaise with Production Engineer to update website with Beginning Theology Online recordings weekly during term

Support Production Engineer in maintaining accurate equipment and physical asset logs and working in liaison for regular audits

Administrative support for Media and Communications meetings as required, including when needed minute taking and diary scheduling

Monitoring of shared college email inboxes during busy periods or staff absences, filing or data entry tasks as required

Undertaking such other duties appropriate to the post as may be assigned by the Communications and Fundraising Manager as required

Playing a full part in the College’s wider operations team including:

Helping with hospitality of students on teaching days and teaching weeks by serving during coffee or meal times

Work at ordinand residentials or other college events as required for which time off in lieu / flexi-time will be arranged where relevant

Providing general office support as a shared responsibility of operation team members

Work in connection with the wider operations team on supporting SMC-related activities, general administrative duties, special projects, and other tasks, as required

Attending all meetings of the local and wider St Mellitus College staff, annual staff retreat, key staff gatherings and college events, and HTB Group Staff Meetings

General administrative duties and other tasks, as required by Leadership

Presence at conferences and events as required, including Leadership Conference and Summer Festivals (Focus, New Wine, CreationFest or equivalent)

Qualification

Website administrationDigital media content managementMicrosoft Office proficiencyEmail campaign analyticsInterpersonal skillsAttention to detailTeam collaborationAdaptabilityCommunication skills

Required

An enthusiasm for organising and administration with demonstrable recent administrative experience

Excellent ability to pay close attention to detail whilst working to tight deadlines, prioritise and coordinate work loads

Flexible, reliable self-starter who is both self-motivated and a team player able to collaborate and work well with others

Personable, adaptable and calm under pressure, demonstrating grace and a servanthood approach with integrity and professionalism

Balances attention to detail with an awareness of broader goals, keeping both the immediate task and the wider purpose in view

Aptitude for quickly learning new systems, processes and digital tools and good IT skills – ability to use Microsoft Office packages, including Word, Outlook, PowerPoint, and Excel

Excellent interpersonal skills and good written communication skills

Support of St Mellitus College's mission to ‘provide innovative theological education and training for those called to serve Christ in the church and the world.'

Support for the training of men and women alongside each other for ordained, licensed lay and wider ministry

Support of St Mellitus College's commitment to ‘provide training that represents a generous Christian orthodoxy and that trains ordinands in such a way that all mainstream traditions of the Church have proper recognition and provision within the training'