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Texas Health and Human Services · 7 hours ago

Accountant I

Austin, TX

Full-time

Hybrid

Entry Level

4+ years exp

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. The Accountant I position involves providing support for payroll, time labor, and leave processes, performing complex accounting tasks, and serving as a subject matter expert for the department.

Health Care

No H1B

Responsibilities

Provides training to facility employees on PTLL processes, including use of the CAPPS time sheet. Participates and presents PTLL policies and procedures at each facility New Employee Orientation (NEO) class. Responsible for providing maintenance training as needed. Identifies areas/challenges where additional support and training is needed. Participates in training and self-improvement development programs

Provides administrative support for the HHS Payroll, Time Labor and Leave (PTLL) department. Plans, prepares, and edits reports, correspondence, memos, presentations, charts, forms and spreadsheets. Manages and maintains departmental email action box and regular mail. Distributes, coordinates and tracks communications received by the action box to support PTLL and HSCS. Provides customer service and procedural support to PTLL department, agency’s employees and management

Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Supports daily PTLL functions (included but not limited to) by logging data, processing mail, making leave awards on the CAPPS Timesheet and processing PTLL letters. Other tasks may be assigned based on production needs

Provides back up support to State Hospitals and State Supported Living Centers on an as needed basis, which includes, but is not limited to; Enters leave taken and hours worked for staff from sign-in/sign-out sheets. Enters FLSA overtime & comp time payments for employees in accordance with the payroll processing calendar. Identifies and reports system issues and prepares management reports for leaderships, analyzes information to keep facility management and HHS PTLL informed, and responds to questions. Queries data to ensure compliance according to agency policies and statutory requirements. Assists with the administration of the HSCS On-Call Policy and intermittent shift differential to ensure compliance

Performs general office duties such as maintaining a filing system, answering and routing emails, and ordering and maintaining office supplies

Prepares, edits, and distributes correspondence, agendas, reports, forms, and documents as related to the functions of the PTLL department

Coordinating and facilitating trainings on CAPPS Employee and Manager Self-Service

Providing back-up support to HSCS Facilities when Time Administrator assigned to that location is out of office, when there are vacancies, and as business needs arise

Monitoring and responding to questions related to Payroll Time Labor and Leave from HSCS employees and managers

Manages and maintains departmental action box and mail

Performing timesheet edits as approved by the manager when necessary

Following up with managers who are not following policy regarding LWOP/LOA

Run defensive queries to check for policy and statutory compliance

Set-up intermittent shift differential pay in employees CAPPS record

Participates in departmental meetings

Participates in PTLL Special Projects

Other duties as assigned

Qualification

Payroll processingAccountingCAPPS systemData entryMicrosoft ExcelCustomer serviceCommunication skillsAttention to detail

Required

Four (4) years of professional or administrative experience in payroll, accounting, leave accounting systems, human resources or personnel management programs

The professional and administrative experience may be substituted by completing a minimum of 30 semester hours of college course work (which equates to one year of experience) or having a Bachelors' degree from a college or university (which equates to four years of experience) with a major in accounting or other professional fields

Must be able to work in an office setting on-site as well as have the ability and infrastructure to telework. (computer/laptop, at home internet)

HHS policies and procedures relating to PTLL

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Internet Browsers

Skilled in Customer service

Data Entry skills

Maintain confidentiality

Explain policies and procedures to staff and the public

Communicate clearly and concisely, both verbally and in writing

Prioritize tasks, schedule tasks, and pay attention to details

Ability to meet deadlines

Compose correspondence, work independently and to assume a variety of responsibilities