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California Department of Human Resources (CalHR) · 7 hours ago

Senior Project Coordinator

Greater Sacramento

Full-time

Hybrid

Senior Level

$6,031/mo - $7,775/mo

The California Department of Human Resources (CalHR) is the pillar of human resources management for all state employees. They are seeking a Senior Project Coordinator to perform project coordination, analytical, and event management duties in the Business Process Improvement Office, working closely with project managers and executive office management.

GovernmentHuman ResourcesLegalProfessional Services

No H1B

Responsibilities

Perform varied and complex project coordination, analytical, and event management duties in the Business Process Improvement Office (BPIO)

Work closely with BPIO Project Managers and Executive Office management on projects to better serve the needs of the public and state agencies

Review and improve processes, analyze data, update policies and procedures, and make recommendations related to projects

Be the liaison for key events and meetings

Serve as a backup for the Project Manager when needed

Qualification

Process improvementData analysisProject managementMicrosoft OfficeEvent planningSurvey developmentDigital workflowsEffective communicationProblem-solvingTeam collaboration

Required

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position

Resume is required and must be included

If you are using education to meet the Minimum Qualifications of the classification, please include your unofficial transcripts. If you are not using education, please bypass this requirement

A Statement of Qualifications (SOQ) is required and must be included. Please see the Special Requirements section for instructions

Describe a time when you were responsible for managing multiple high-priority assignments simultaneously. How did you ensure all deliverables were completed accurately and on schedule?

Explain the methods, tools, and strategies you use to monitor project progress or coordinate events to ensure all deliverables are completed within established timelines. Provide a specific example that demonstrates how you applied these practices in a real situation

Provide an example of a process improvement initiative you led. Describe the problem, the solution you developed (including any analytical tools such as spreadsheets), and how you secured management buy-in to implement the change

Knowledge of project management and process improvement methodologies

Knowledge of the State's recruitment process a plus

Proficiency in Microsoft Office, including having advanced MS Excel skills and experience with MS Visio and MS Power BI

Experience in project coordination working with project managers

Experience in meeting coordination and event planning and working with multiple stakeholders and managing all event logistics

Experience in developing online surveys with SurveyMonkey or similar programs

Experience researching and analyzing complex data including creating dashboards

Experience in developing tracking mechanisms

Experience using MS Teams, MS Planner or similar programs for Project Management and collaboration

Experience facilitating and leading meetings with staff and management

Experience using and developing digital workflows/ process maps and document transmittal systems, such as Adobe Sign, DocuSign, Microsoft, Xerox, or other similar systems

Effective communication, business acumen, and problem-solving skills

Ability to give and follow directions, be accurate and thorough in completing specific tasks, and independently interpret and use reference materials

Ability to adapt to changes in priorities, assignments, or other interruptions, and work under pressure to meet deadlines

Ability to develop and maintain effective and cooperative working relationships, work independently and as part of a team

Strong work ethic, including regular, consistent, and predictable attendance

CalHR employees are expected to model and support CalHR Core Values