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Los Angeles Metro · 15 hours ago

ADMINISTRATIVE AIDE

Los Angeles, CA

Full-time

Onsite

Entry Level

1+ years exp

Los Angeles Metro is dedicated to providing a world-class transportation system in LA County. The Administrative Aide provides essential administrative support to departmental projects and assists in coordinating meetings and managing confidential documents.

AutomotiveLogisticsTourismTransportation

Responsibilities

Administers departmental projects and performs special assignments related to the department's business

Assists in scheduling and coordinating meetings

Handles, processes, and maintains confidential or legal documents and data

Gathers and compiles data and prepares simple statistical and narrative reports

Prepares, processes, and maintains records of departmental purchase requisitions

Prepares petty cash reimbursement

Generates correspondence, reports, and presentations

Orders and distributes materials, office supplies, equipment, and furniture

Assists in preparation of graphs, programs, and posters

Provides information and referral to Metro personnel and to the public

Develops and maintains filing systems, records, and logs including computerized database files

Prepares and submits requisitions and check requests

Qualification

Microsoft 365Customer serviceOffice administrationBookkeepingData analysisMulti-taskingRecordkeepingEffective communicationProblem solvingConfidentiality

Required

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position

Associate's Degree in Business, Public Administration, or related field

One year of relevant experience performing administrative or secretarial work

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred

Experience providing customer service to internal or external stakeholders using a professional, solutions-focused approach, including during challenging situations

Experience collaborating with cross-functional departments (e.g., Facilities, IT, Administration) to support routine office and service requests

Experience utilizing Microsoft 365 applications (Excel, Word, PowerPoint, SharePoint, Lists) and experience learning and applying new software systems, and tools to support daily operations

Experience updating content on internal or external webpages, portals, or shared platforms

Experience processing invoices, including submitting for payment, tracking status, and resolving discrepancies