University of Oregon · 9 hours ago
Executive Assistant to the AVP for Staff & Administration
Eugene, OR
Full-time
Onsite
Mid, Senior Level
$58K/yr - $65K/yr
5+ years expThe University of Oregon is committed to fostering equity and inclusion while providing exceptional teaching, discovery, and service. They are seeking an Executive Assistant to provide high-level administrative support to the Associate Vice President for Staff and Administration, managing workflow and facilitating smooth operations within the office.
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Responsibilities
Provide confidential and executive-level administrative support to the Associate Vice President for Staff and Administration
Act as a liaison with other University Advancement leadership
Manage workflow through the AVP’s office, setting priorities independently with minimal direction
Proactively coordinate projects to facilitate smooth operations for the AVP’s office
Maintain strict confidentiality and exercise sound judgment in all communications and actions
Implement organizational practices and exercise independent judgment in responding to emerging and evolving issues
Communicate with internal and external constituents, other campus administrative offices, university leadership and administrators, and other stakeholders
Qualification
Required
Five years of experience providing executive-level administrative support within a large, complex organization
Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions
Skilled in Microsoft Smartsheet, Word and Excel
Strong time management and organizational skills, with the ability to manage details of multiple and complex projects
Ability to work with workplace collaboration tools such as Microsoft Teams and OneDrive
Ability to efficiently prepare reports, correspondence, meeting minutes, agendas and other written materials
Excellent writing, editing, and verbal communication skills, including the ability to work effectively with leaders and high-level stakeholders; attention to detail
Ability to manage diverse responsibilities and multiple tasks
Ability to use knowledge, discretion, and judgment to appropriately respond to requests, provide information, and speak on behalf of the AVP
Ability to be proactive and set priorities that facilitate workflows and promote effective follow-up for the team
Ability to schedule complex, extensive appointments and manage a calendar for the executives
Ability to handle confidential and discreet information
Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person
Commitment to promoting and enhancing diversity, equity, and inclusion
Ability to process expenses and prepare financial reports for the AVP
Preferred
Experience with Microsoft Smartsheet highly preferred
Experience providing executive-level support at the University of Oregon or another higher education environment
Benefits
Health insurance
Retirement plans
Paid time off
Company
University of Oregon
Nestled in the lush Willamette Valley, with an easy drive to both the Pacific Ocean and the Cascade Mountains, the University of Oregon is renowned for its research prowess and commitment to teaching.
1001-5000 employees
H1B Sponsorship
University of Oregon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (35)
2024 (39)
2023 (42)
2022 (60)
2021 (42)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Webb Sussman
Chief Executive Officer (ret.)
Emma Leland
Co-Founder + President of Flight Crew
Recent News
Alfred P. Sloan Foundation
2023-10-30
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