Physical Therapy at St. Luke's · 1 week ago
Administrative Assistant, St. Luke's College of Health Sciences
Bethlehem, PA
Full-time
Onsite
Mid, Senior Level
5+ years expSt. Luke's College of Health Sciences is dedicated to excellence in care and education. They are seeking an Administrative Assistant to perform administrative duties, facilitate communication, and support the organization's mission through effective scheduling, correspondence, and budget management.
Health CareHospitalRehabilitation
Responsibilities
Accurately arranges and schedules meetings and appointments, maintains calendar
May complete payroll documentation and submit according to Network policy
Composes routine correspondence for signatures
Maintains files of contracts and correspondence and related materials electronically and paper, when appropriate
Works interactively within Department in continuing own development through active participation in in-services and/or continuing education programs
Communicates effectively via telephone, screening calls and referring to appropriate person
Maintains awareness of department budget and works within its resources
Keeps organizational policy and procedure manuals and documents updated
Responsible for preparing meeting packages, as directed
Responsible for taking minutes and attends other meetings as directed
Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed
Design and maintain databases as needed
Promptly handles complaints as appropriate
Setting up meetings, meeting rooms, meeting packages and resources required for those meetings as directed
Responsible for assisting Administrator to achieve the Agency goals through patient interaction, correspondence, responsiveness and proactive communications
Utilizes good problem solving skills
Assists in gathering and recording data as requested
Takes responsibility for complaints to be handled according to Network policy assuring complete follow through
Other related duties as assigned
Qualification
Required
Accurately arranges and schedules meetings and appointments, maintains calendar
May complete payroll documentation and submit according to Network policy
Composes routine correspondence for signatures
Maintains files of contracts and correspondence and related materials electronically and paper, when appropriate
Works interactively within Department in continuing own development through active participation in in-services and/or continuing education programs
Communicates effectively via telephone, screening calls and referring to appropriate person
Maintains awareness of department budget and works within its resources
Keeps organizational policy and procedure manuals and documents updated
Responsible for preparing meeting packages, as directed
Responsible for taking minutes and attends other meetings as directed
Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed
Design and maintain databases as needed
Promptly handles complaints as appropriate
Setting up meetings, meeting rooms, meeting packages and resources required for those meetings as directed
Responsible for assisting Administrator to achieve the Agency goals through patient interaction, correspondence, responsiveness and proactive communications
Utilizes good problem solving skills
Assists in gathering and recording data as requested
Takes responsibility for complaints to be handled according to Network policy assuring complete follow through
Occasionally lift and/or carry 50 lbs
Frequently lift and/or carry 25 lbs
Stand and/or walk at least 6 hours in an 8-hour work day
Stooping (bending at the waist) and crouching (stooping and bending at the knee) – required frequently
Handling (grasping) – required frequently
Fingering (fine manipulation) – required only occasionally
Ability to complete clerical and secretarial duties
Tact, courtesy, initiative, sound judgment and the ability to follow direction
Five years experience as a secretary or administrative assistant
Ability to work with people in a diplomatic manner
Ability to work independently or with minimal supervision
Computer proficiency in basic and some advanced features of Microsoft Word, PowerPoint, Excel, Access, Visio and Adobe Acrobat
Preferred
Graduate from a secretarial/business administration program preferred
Company
Physical Therapy at St. Luke's
Physical Therapy at St. Luke's is a patient-oriented rehabilitation practice that emphasizes education, healing, and exceeds expectations.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase