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Oregon Department of Justice · 2 days ago

Office Specialist 1 - Trial Division (Portland)

Portland, OR

Full-time

Onsite

Entry Level

$3,429/mo - $4,207/mo

1+ years exp

The Oregon Department of Justice is seeking an Office Specialist 1 for their Trial Division in Portland. The role involves performing critical clerical functions to support attorneys and staff, including file management, data entry, and document distribution.

GovernmentLaw EnforcementNon Profit

Responsibilities

Help determine cases to be closed and collect and purge those files

Prepare files for archive, which includes entering information through data entry in a case management system; store files in labeled archive boxes; maintain written and electronic record of closed files for easy retrieval, and transport archived files to storage area

Responsible for file retrieval upon request from various storage areas. Update case management system database

Make scheduled and unscheduled messenger runs in and out of the agency

Duplicate media such as video and audio tapes using AV equipment and dual recording machines

Open files using division guidelines; enter data into computerized case management systems and file documents. Type labels for envelopes, letters, case lists, and other items

Collect data for case management docket control and distribute numerous dockets to appropriate persons. Order and distribute supplies. Duplicate and distribute or circulate certain publications, dockets, and other documents

May be assigned to complete duties of other support staff

Qualification

Clerical experienceData entryElectronic document managementAlpha-numeric filingMulti-tasking skillsOregon Driver’s LicenseCommunication skillsAttention to detailConfidentiality