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Oliver Wyman · 16 hours ago

Oliver Wyman - Executive Assistant - Chicago

Chicago, IL

Full-time

Hybrid

Mid, Senior Level

$63K/yr - $105K/yr

5+ years exp

Oliver Wyman is a management consulting firm that helps organizations navigate transformative moments. They are seeking an Executive Assistant to support a Managing Partner in the Health and Life Sciences Practice, responsible for managing administrative tasks and facilitating communication among stakeholders.

ConsultingFinanceFinancial ServicesRisk Management

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Schedule high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones

Act as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives

Prepare and edit documents for Partners and FS team

Manage administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings

Coordinate practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items

Handle event planning as needed for dinners, town hall meetings, and social events by selecting the venue/vendor, preparing the budget and managing logistics either personally or through offsite liaisons

Assist with administrative projects as necessary

Provide coverage and back-up support to other Executive Assistants supporting C-Level executives

Act as central figure and participant in the FS practice to help share information across the team and keep the team connected

Qualification

Advanced Word skillsAdvanced PowerPoint skillsAdvanced Excel skillsExpert Outlook knowledgeSalesforce knowledgeService focusMaturityPoiseConstructive feedbackFlexible attitudeProblem solvingCommunicationConfidentialityStrategic thinkingTime managementSelf-starterCollaborative team playerPositive attitudeOrganizational skills

Required

At least five years of experience working in an executive assistant role at the senior executive level

Experience with project coordination and is capable of handling initiatives from end to end effectively

Advanced proficiency in Word, PowerPoint and Excel skills

Expert knowledge of Outlook

Strong knowledge of Salesforce, ability to create custom reports and slides

Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal

Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards

Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment

Maturity, poise and judgment

Ability to maintain and respect confidentiality

Ability to think strategically and contribute to development of departmental model

One who takes constructive feedback in stride and incorporates feedback quickly

Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

Ability to undertake projects and produce quality and timely results

Self-starter, strong initiative, confidence and ability to work with little guidance

Collaborative team player

Positive attitude, sense of fun is collegial and friendly

Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

Methodical, organized and excellent attention to detail

Flexible attitude; embraces change, hard-working, cost conscious and results driven

Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

Preferred

Experience in management consulting firm or similar industry is preferred, but not required

Benefits

Health and welfare benefits

Tuition assistance

401K savings and other retirement programs

Employee assistance programs

Company

Oliver Wyman

Glassdoor4.2

Oliver Wyman is a management consulting firm that specializes in strategies, operations, risk management, and organizational transformation. It is a sub-organization of Marsh & McLennan.

Founded in 1984

New York, New York, USA

5001-10000 employees

http://www.oliverwyman.com

H1B Sponsorship

Oliver Wyman has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (18)

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2023 (18)

2022 (17)

2021 (19)

2020 (34)