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Four Inc. · 19 hours ago

Events and Programs Specialist

Herndon, Virginia, United States

Full-time

Hybrid

Mid Level

3+ years exp

Four Inc. is seeking an enthusiastic and highly organized Events and Programs Specialist to join our dynamic marketing team. This role is crucial for executing high-impact, results-driven events that support our mission as a leading public sector IT provider. The Events and Programs Specialist will manage the lifecycle of various marketing events, ensuring alignment with business goals and delivering a flawless brand experience.

Information Technology & Services

Responsibilities

Manage the entire lifecycle of 20+ events annually, ranging from small local briefings to large-scale industry tradeshows, ensuring alignment with Four Inc.'s business goals

Develop, monitor, and maintain detailed event budgets, accurately tracking expenditures, managing vendor invoices, and providing post-event ROI analysis

Serve as the primary liaison with multiple industry vendor/partner portals, managing all event logistics

Manage venue selection, catering, A/V equipment, booth design/shipping, and all on-site registration and logistics for both in-person and virtual events

Utilize design skills (e.g., Adobe Illustrator) to assist with the creation and customization of event materials, including signage, digital banners, collateral, and presentation templates

Leverage HubSpot to manage event invitations, registration forms, email communications, and post-event follow-up campaigns, ensuring lead data integrity

Skillfully negotiate favorable terms with hotels, tradeshow organizers, and third-party vendors to maximize event spend and ensure service level agreement (SLA) compliance

Maintain clear, proactive communication with sales, executive leadership, and manufacturing partners regarding event objectives, timelines, and logistical needs

Support special projects as needed

Other duties as assigned

Qualification

Event planningBudget managementVendor negotiationHubSpot proficiencyAdobe IllustratorVirtual event platformsGovCon experienceCommunication skillsAttention to detailOrganizational skillsTeam player

Required

Bachelor's degree in Marketing, Communications, Business, or a related field

Minimum of 3 years of professional experience in event planning, corporate marketing, or conference management, preferably within the IT, B2B, or Public Sector/Government Contracting space

Demonstrated proficiency in budget management and financial reporting related to large-scale events

Proven expertise in understanding and utilizing multiple vendor/partner exhibitor portals for event logistics

Proficiency with HubSpot (or a similar marketing automation/CRM platform) for event promotion, lead capture, and reporting

Strong experience in vendor negotiation and contract management

Proficiency in Adobe Illustrator or similar graphic design software for light collateral development

Prior experience in virtual event platforms and running large, successful webinars

Ability to operate independently, prioritize effectively, and maintain a high standard of accuracy and follow-through. Must be able to execute tasks independently once trained

Exceptional attention to detail and organization skills

Professional presence and polished communication skills

A desire to continue growing and learning new things

A collaborative, proactive mindset. Good team player