Ho-Chunk, Inc. · 5 hours ago
Junior Administrative Support Specialist
Pasadena, CA
Full-time
Onsite
Entry Level
$42K/yr - $48K/yr
2+ years expHo-Chunk, Inc. is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). The role requires attention to detail and initiative to effectively manage multiple priorities while maintaining compliance with DCSA and DoD policies.
GovernmentInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2
Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs
Apply critical thinking and research to implement and communicate office policies, procedures, and requirements
Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers
Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements
Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems
Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines
Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations
Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed
Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures
Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments
Devise methods for identifying data patterns and trends in available information sources
Follow management system policies, procedures, and work instructions as part of daily job duties
Protect company and customer information by adhering to security and quality requirements
Promptly report incidents, nonconformities, or risks to the appropriate authority
Qualification
Required
At least two (2) years of relevant administrative or office support experience
Strong oral and written communication skills
Proficiency in English, with ability to draft and edit professional correspondence
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
High school diploma or equivalent
Secret security clearance
Must be able to remain in a stationary position 75% of the time
Occasionally moves about inside the office to access file cabinets, office machinery, etc
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
Expresses or exchanges ideas by means of the spoken word
Frequently moves standard office equipment up to 25 pounds
Must be able to work indoor conditions 90% of the time
While performing the duties of this job, the employee is regularly required to talk or hear
The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms
Benefits
Comprehensive benefits that allow you to balance work and life
Company
Ho-Chunk, Inc.
Ho-Chunk, Inc. is the award-winning economic development corporation owned by the Winnebago Tribe of Nebraska.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lance Morgan
President & Chief Executive Officer
Recent News
2025-04-16
2024-12-09
Silicon Prairie News
2024-10-31
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