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Adams & Reese · 21 hours ago

Litigation Legal Assistant

Jacksonville, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the office. The role involves preparing legal documents, maintaining filing systems, and assisting with trial preparation among other clerical and administrative duties.

Consulting

H1B Sponsor Likely

Responsibilities

Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues

Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role

Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials

Maintains filing systems, control records and indexes using moderate independent judgment

Data management including time entry, document databases, email and hard copies

Coordinates and participates in document production

Obtains information using the Westlaw and Lexis systems

Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed

Assists with trial preparation including preparation of trial books, exhibits, etc

May transcribe dictation from dictating machine, as required by the supervising attorney(s)

Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same

Opens and closes files, and maintains client and business files by filing and retrieving materials as required

Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney

Makes travel arrangements through the Firm’s designated Travel Agency

Prepares and edits client invoices for billing purposes

Enters and maintains attorneys’ time sheets, as required

Performs related duties as assigned

Qualification

Legal secretarial experienceWestlawLexisMicrosoft OfficeTyping 65 wpmPeople skillsParalegal skillsOrganizational skillsOral communicationWritten communication

Required

Bachelor's Degree preferred

5+ years of legal secretarial experience in a related area of law

Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology

Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook

Excellent organizational skills and people skills

Ability to effectively communicate both orally and in writing

Preferred

College degree

Paralegal skills

Company

Adams & Reese

At Adams & Reese, we take things personally. Our people are connected – to each other, to our clients, our families, and our communities.

Founded in 1951

New Orleans, Louisiana, USA

501-1000 employees

http://www.adamsandreese.com/

H1B Sponsorship

Adams & Reese has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (1)

2023 (1)