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ASRC Federal · 13 hours ago

Senior Project Support Specialist

300 E St SW, Washington, DC 20546, USA

Full-time

Onsite

Senior Level, Lead/Staff

$95K/yr - $142K/yr

8+ years exp

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. We are seeking a Senior Project Support Specialist to provide full-time on-site support for the Office of General Counsel at NASA Headquarters in Washington, DC, focusing on high-quality customer service and administrative support for executives.

ConsultingGovernmentInformation TechnologyLogisticsProfessional ServicesSpace TravelStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide high quality customer service to high level executives at the Office of General Counsel at NASA Headquarters

Provide writing support as needed on a variety of documents

Coordinate meetings/appointments/conferences and arrange for appropriate equipment

Prepare agendas, attend meetings as requested, and report back status

Manage shared calendars for one or more Executives as needed

Help coordinate, plan, and execute office moves to include phone moves, IT coordination, list updates, key requests, door sign requests, and excess requests

Maintain office supply inventories

Coordinate logistics for travel to include protocol and multiple legs of trips

Prepare, process, and coordinate approval for purchase request and other documents

Prepare standard presentation packages for NASA Executives as well as specialty presentations to include gathering input and formatting for consistency

Develop and document internal workflows for efficiency

Prepare and route official NASA correspondence documents as per NASA HQ standards and directives

Maintain and update electronic files, records, and data

Individual will proactively interface with all levels of management and other program team members to ensure the Directorate has all levels of administrative support covered

Additional duties as requested. May lead others in complex assignments

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookCustomer serviceMulti-taskingInterpersonal communicationOral communicationWritten communication

Required

Ability to work on site 5 days a week, during normal business hours

Responsible for communicating project status and issues to customers and leadership as they arise

Outstanding, proactive, customer service skills with the ability to anticipate needs and create efficient process flows

Must have excellent oral, written, and interpersonal communication skills. Able to work with executive-level customers and leadership

Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook

Must have the ability to balance multiple priorities and produce quality work efficiently

Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA HQ Extensive background investigation will be performed as a requirement of the job

Some travel may be required

Bachelor's degree and 8-10 or more years of experience or equivalent related experience in lieu of degree