VELOCITY ยท 8 hours ago
Billing Staff Accountant
Albany, NY
Full-time
Onsite
Mid Level
$23/hr - $30/hr
3+ years expVELOCITY is a commercial printing and manufacturing company seeking a Billing Staff Accountant to support their accounting, billing, and accounts receivable operations. The role involves maintaining financial records, managing collections, and collaborating with various teams to ensure accurate billing and financial reporting.
AdvertisingMarketingPrintingPublishing
Hiring Manager
Lindsay P.
Responsibilities
Assist in recording and reconcile daily general ledger transactions
Assist with month-end and year-end close, including journal entries, accruals, and account reconciliations
Prepare and process customer invoices accurately and on a timely basis
Ensure invoice content, format, and documentation meet client requirements and expectations
Implement and maintain client-specific billing procedures, including special pricing or formatting requirements
Prepare credit memos and billing adjustments as needed
Track and manage unbilled production jobs to ensure all revenue is captured
Collaborate with sales, customer service, shipping, production, and accounting teams on billing-related matters
Process cash receipts and maintain accurate customer account records
Oversee collections activities for large and key customer accounts
Monitor aging reports and proactively follow up on outstanding balances via phone, email, and written correspondence
Work directly with customers to resolve billing disputes, negotiate payment terms, and drive timely resolution
Escalate delinquent accounts as appropriate while maintaining professional client relationships
Document all collection activity and maintain accurate records
Provide updated receivables data and insights to support cash flow forecasting
Track inventory for paper, ink, plates, and production supplies
Assist with job costing and analysis of printing jobs
Distribute, collect, and update physical inventory count sheets
Reconcile inventory counts and investigate variances
Prepare and distribute daily, weekly, and month-end billing and collections reports
Assist with sales tax filings, audits, and documentation requests
Support ERP/accounting system accuracy and maintenance
Identify opportunities to improve billing, collections, and accounting workflows and internal controls
Qualification
Required
Associate's or Bachelor's degree in Accounting, Finance, or related field
3-5 years of experience in accounting, billing, accounts receivable, and collections
Strong understanding of accounting principles and billing processes
Experience managing collections for large or corporate customer accounts
Proficiency in Excel and accounting/ERP systems
High attention to detail, accuracy, and organization
Preferred
Experience in a manufacturing or printing environment
Exposure to job costing and inventory accounting
Ability to manage multiple priorities and deadlines
Company
VELOCITY
Velocity is a world-class supplier of marketing material, including print, promotional items, and fulfillment.
11-50 employees
Funding
Current Stage
Early StageRecent News
2022-12-16
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