Reflection AI · 15 hours ago
Recruiting Coordinator
New York, NY
Full-time
Onsite
Entry, Mid Level
2+ years expReflection AI is on a mission to build open superintelligence and make it accessible to all. The Recruiting Coordinator will manage the full lifecycle of interview coordination and maintain exceptional candidate experiences during a period of rapid scaling.
Computer Software
Responsibilities
Schedule and coordinate interviews across multiple time zones, often with same-day turnarounds
Manage candidate communication from initial outreach through offer stage, maintaining our brand voice
Coordinate travel logistics and onsite interview experiences for out-of-town candidates
Partner with recruiters and hiring managers to optimize interview processes
Maintain data integrity in our ATS and generate recruiting metrics
Create and improve operational workflows to handle our growing interview volume
Handle highly confidential information with discretion and professionalism
Qualification
Required
2-4 years in recruiting coordination, executive assistance, or operations roles (startup experience preferred)
Demonstrated ability to manage high-volume scheduling and complex logistics
Experience with applicant tracking systems (e.g., Ashby)
Exceptional written and verbal communication skills
Systems mindset—you naturally spot inefficiencies and implement solutions
Strong judgment and ability to handle sensitive situations with discretion; bias to action
Technical aptitude to quickly master new tools and build automated workflows
Preferred
Experience with Ashby ATS
Experience supporting technical recruiting or working in AI/ML companies
Familiarity with scheduling tools and automation platforms
Previous experience in hypergrowth/startup environments
Benefits
Comprehensive medical, dental, vision, life, and disability insurance.
Fully paid parental leave for all new parents, including adoptive and surrogate journeys.
Financial support for family planning.
Paid time off when you need it, relocation support, and more perks that optimize your time.
Lunch and dinner are provided daily.
Regular off-sites and team celebrations.
Company
Reflection AI
Frontier open intelligence accessible to all. Our team previously built frontier LLMs at labs like DeepMind, OpenAI, and Anthropic.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase