Cloacina LLC · 11 hours ago
Sales Administrative Assistant
Arroyo Grande, CA
Full-time
Onsite
Entry Level
$62K/yr - $77K/yr
1+ years expCloacina, LLC is a fast-paced manufacturing company seeking a Sales Administrative Assistant. The role involves managing client relationships, supporting the sales team, and handling various administrative tasks to drive revenue growth.
ConstructionDeliveryLogisticsManufacturingWaste ManagementWater Purification
Responsibilities
Attend project calls and be the initial point of contact for scheduling and notetaking
Respond to general email inquiries regarding supporting documentation (marketing, drawings, etc.)
Communicate and manage internal projects and associated tasks (i.e.: planner, MS Teams, etc.)
Maintain the file structure and organization of administrative tasks and processes
Help evaluate and consider cloud storage structure and processes for the sales team (i.e.: software committee)
Standardize internal processes across sales departments and escalate internal project barriers to the sales manager
Track invoice payments, issue NDAs/client applications/referral agreements for signature
Serve as the liaison between sales and other departments
Summarize project information and opportunities for sales team review and decision making
Use functions within Cloacina to monitor clients’ request for quotes, maintain visibility of contract requirements by the responsible departments, and ensure the requests for quotes are moving in a timely manner through the system
Manage trade shows and/or travel planning
Routinely check in with vendors for product pricing and lead times
Maintain the internal database (i.e.: CRM) for proposal tracking of quotations and activity reports
Maintain contract files and logs
Coordinate with the Sales Team and provide them with support when required
Ping new inquiries or opportunities for constant diligent follow up
Provide feedback on Customer Relationship Management (CRM) software efficiencies
Prepare reports on account status
Attend trade shows and other events at the discretion of the Sales Manager
Administrative task management of RFP responses (i.e.: insurance and bonding)
Administrative tasks for project hand-off between departments (i.e.: Sharepoint folder creation)
Management of project time tracking and work orders (i.e.: QB job codes)
Qualification
Required
Organized and experienced in administrative tasks
Driven, energetic self-starter who identifies and accomplishes goals without explicit instruction
Demonstrated ability to build and maintain client trust
Can handle multiple priorities with consistent and strong follow through. Able to analyze data in order to recommend improvements
Excellent written and verbal communication skills
Able to respond to and handle challenges in a professional and solutions-oriented manner
Proven work experience as an Account Manager, Sales Account Manager, Program/Project Manager or other relevant role
Proficient in computer software programs such as Salesforce, Zoho, Microsoft Word, Excel, PowerPoint, MS Schedule
High school diploma or general education degree (GED)
1-3 years experience in a similar position
Excellent ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write correspondence and fill out paperwork, timecards and daily paperwork
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization or the general public
Ability to prepare routine reports and correspondence
Ability to communicate with other employees and the general public
Minimum ability to apply common sense understanding to carry out instruction furnished in written, oral or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Must be willing to work overtime, weekends and holidays when required
May be required to travel as necessary
Must be able to lift 50 lbs
Must be able to sit for extended periods of time, walk, stand, stoop, kneel, crouch, use hands to finger, climb, balance, talk, hear, crawl, drive and wear required Personal Protective Equipment (PPE) for extended periods of time
Must be able to climb stairs and ladders
Preferred
Water and wastewater industry experience is a plus
1-3 years experience in a similar position is preferred
Benefits
401(k)
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Company
Cloacina LLC
Cloacina is a manufacturer and purveyor of stainless steel package wastewater treatment plants and industry equipment located on the Central Coast of California.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Troy Ellison
CEO
Company data provided by crunchbase