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GEO-Instruments · 20 hours ago

Administrative/Accounting Assistant

Alpharetta, GA

Full-time

Onsite

New Grad, Entry Level

Keller North America, Inc. is a leader in geotechnical construction and deep foundations with over 100 years of experience. They are seeking an experienced Administrative/Accounting Assistant to serve as a central point of contact for communication between operations, suppliers, and accounting, while supporting business operations and project management needs.

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Responsibilities

Central point of contact for communication between operations, suppliers, AP, and receivers

Build and maintain positive long term business relationships/partnerships with suppliers and internal/external customers to support the business operations

Collaborate with Procurement Staff, Project Management, local/Corporate Accounting, AP and Shared Service Center:

Work closely with the project management team to understand project material and supplies requirements

Assists in the creation and execution of purchase orders/contracts for site requisitions

Assist, review, finalize, and distribute purchase orders to suppliers, when necessary

Coordinate with field managers and/or warehouse managers, to ensure seamless communication regarding packing lists

Resolving issues, serve as a resource in troubleshooting complex matters, and ensure that calls/emails with questions are responded to promptly

Attend operational meetings and update others on issues or concerns, mainly around the timely approval and execution of purchase orders and purchase change orders

Liaison with Accounts Payable for purchase order related invoicing inquiries

Update purchase orders, as necessary

Assist the Branch Accountants with ad hoc requests, reconciliations, analysis, and entries

Communicate with vendors to resolve issues related to orders, deliveries, and pricing

If any discrepancies are identified, promptly communicate with project management, supplier, or shipper to ensure accuracy of goods received