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SPBS, Inc. · 9 hours ago

Administrative Assistant

Flower Mound,TX,US

Full-time

Onsite

Entry, Mid Level

2+ years exp

SPBS, Inc. is seeking an Administrative Assistant to perform a variety of administrative and clerical tasks. The role includes supporting the Senior Leadership Team and various departments, managing office operations, and providing administrative support to senior managers.

Health CareMedicalMedical Device

Responsibilities

Answers all incoming correspondence (emails/phone/voicemail) and appropriately directs, distributes, and dispatches appropriately

Provides administrative support to assigned Senior Managers; including calendar management, planning and coordinating travel arrangements and itineraries, email management, and oversight on communications

Manages functions of general office operations; including printer management, office supplies, kitchen/break room maintenance, setting up meeting spaces, and coordinating technology needs

Prepares reports and presentations for internal communications

Acts as a custodian of organizational records including governance documents, board books, insurance certificates, safety plans, etc

Receives and distributes mail, packages, and deliveries to the office

Partners with the Human Resources department to complete a variety of tasks; including filing, some employee relations, and data entry

Works with Human Resources to complete a variety of functions surrounding the recruiting process; including candidate review, ATS data entry and management, job postings, candidate scheduling, and communications with recruiters, candidates, and hiring managers

Supports Operational Departments with administrative functions; including data entry, file management, work order closings, and other tasks as assigned

Supports the Accounting & Contracts departments with a variety of administrative functions to include data entry, report generation, document creation, file management, and other tasks as assigned

Assists in the preparation and distribution of external correspondence

Supports meeting arrangements including agenda preparation & distribution, technology setup, and catering as applicable

Assumes the highest level of confidentiality while working with sensitive correspondence

Serves as backup to the Administrative Services Manager

Assumes other duties as assigned by the Administrative Services Manager or CEO

Qualification

Microsoft Office SuiteGoogle WorkspaceOral communicationWritten communicationOrganizational skillsTime-management skillsData entryFile managementConfidentialityAdaptability