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MUSC Health · 2 days ago

UNIV - HR Coordinator : COM Dean's Office: CoE HR

Charleston, SC

Full-time

Onsite

Entry, Mid Level

$40K/yr - $57K/yr

2+ years exp

The Medical University of South Carolina (MUSC Health) is seeking an HR Coordinator to support the operations of the Human Resources Center of Expertise within the College of Medicine. The role involves providing administrative support, overseeing personnel systems, and facilitating hiring and employee relations processes.

Health CareHospitalMedical

Responsibilities

Assist with the drafting and/or creation of position descriptions for all faculty, staff, and other types of employees

Provide assistance with recruitment (posting on external sites) and/or arrange/participate in candidate interviews

Follow-up to ensure new hire processes are completed by candidates

Facilitate non-recruited hires with the appropriate paperwork, ensure each salary is appropriate for the candidate, and obtain the necessary approval(s)

Work directly with University HR Management, MUSCP HR, and MUHA HR to complete the hire

Assist each department with the creation of New Hire in Our Day for all new hires, dual employment requests, bonuses, assignment changes, salary and fund changes, promotions, and TERM

Ensure that each actions is routed appropriately

Complete auxiliary new hire processes including Ourday, Sailpoint,, etc

Assist departments with reviewing, revising, and re-writing Position Descriptions (PDs) to better reflect added job duties, breakdown of percentages, and responsibilities

Collaborate with departmental contact to gather information, pull and redact similar PDs, create the appropriate documents and convey expectations

Works with departmental contact to draft letters of justification for the requested personnel action

Create and maintain current organizational charts for assigned departments/divisions

Coordinate the onboarding process for non-paid opportunities for each department and for institutions that have an established relationship with the University

Administer the appropriate paperwork, obtain approvals from the Dean's and Provost Office when necessary, and work directly with University Human Resources to coordinate and schedule health screenings and administrative sign-up

Coordinate and perform logistical and administrative tasks for the College of Medicine Human Resources Center of Expertise

Assure complete, accurate and timely performance of all appropriate services

Administratively ensure that departmental (client) human-resource related needs are identified and met within MUSC, MUSCP and MUHA

Partner with other administrative support staff to ensure a seamless provision of service to client departments

Plan, coordinate and attend meetings as required and participate on committees as directed

Serve as liaison on departmental HR related issues to include any initiatives requiring CoM Center of Expertise HR

Accurately represent the departments served by the CoE-HR, promote open and transparent communication between the departments, CoE-HR, and other MUSC/MUSCP/MUHA constituencies and disseminate information accurately and consistently

Coordinate and facilitate all aspects of Faculty Appointments for assigned departments within the College of Medicine

Duties include preparing paperwork to begin processing the academic appointment, credentialing, and request for privileges (clinical only), drafting offer letters, sending the welcome email (list of tasks) and tracking the outlined tasks, collecting billing packet, tracking HR onboarding, scheduling compliance training(clinical only), setting up 'Find a Doc' profile, and collecting MUSCP HR paperwork

Serve as the primary point of contact for credentialing service representative, University Human Resources Management, MUSCP Human Resources, Managed Care, and Credentialing Program Manager

Ensure new provider marketing profiles are completed and updated annually

Facilitate the Faculty Promotion and Tenure process for respective departments and/or faculty members with preparation and completion of promotion packets semi-annually

Duties include: request and follow-up for letters or recommendation, preparation of chair letters, and revision of CVs in the Interfolio system

Once compiled, packets are thoroughly reviewed for accuracy before presentation to the APT Committee for review

Serves as back up faculty affairs coordinator

Processes faculty appointments, promotions, tenure and termination

Advises department chairs, faculty and administrative personnel on these processes and ensures compliance to Appointment, Promotion, and Tenure (APT) guidelines

Staffs College of Medicine Appointment, Promotion and Tenure Committee

Responsible for revisions to the APT guidelines and forms ensuring that the APT website is accurate and current

Responsible for daily data entry into several databases to maintain a vast electronic filing system of all faculty related matters for the College of Medicine

Ensure records for faculty are kept up to date in all HRIS systems, Interfolio, etc

Manages COM faculty demographic information of University (PRISM) database and Association of American Medical Colleges (FAMOUS) database and Interfolio

Trains department personnel in use of Interfolio as requested

Responsible for daily data entry into several databases to maintain a vast electronic filing system of all personnel related matters for the College of Medicine

Ensure records for client departments are kept up to date in all HRIS systems and etc

Extensive daily data entry into the Access reporting system to internally track new hires, salaries, faculty offers, visas, bonus requests, increases and reclasses, volunteers, postings and COM committee approvals

Assist each department with annual reviews for probationary review, catch-up review, annual on-cycle review, MyQuest, Employee Satisfaction and Conflict of Interest as requested

Responsible for adding, updating and tracking completion of probationary, catch-up and on-cycle reviews

This includes adding and updating pillar goals, success criteria, adding and updating position descriptions and job duties, correcting goal rating scales, adding awarded achievement ratings, signing off on reviews and maintaining records of all requests

After the completion of the prior year's reviews, responsible for adding next year's goals, success criteria and updating descriptions

If changes are significant, this may prompt an increase or reclass request

Assign trainings and run reports on the departments that they work with as requested

Serve as Survey Ambassador and communicating up to date information to assigned department about any issues that may arise

Follow up with MUSC employees and encourage their responses that are required as a condition of employment

Serve as timekeeper for the Dean, and Dean's direct reports (28+) according to the College of Medicine Chair Leave Policy

Also serve as back-up timekeeper and/or provide timekeeping training and support as requested

Time keeper responsibilities for five CoE-HR administrative staff

Also serve as back-up time keeper for University personnel in COM Dean's Office (68 employees)

Duties include running reports, cross-referencing reports with leave slips for the pay period, and maintenance of electronic files

Qualification

Human Resources ManagementRecruitment CoordinationFaculty AppointmentsCompliance TrainingData EntryCommunication SkillsOrganizational SkillsTeam Collaboration

Required

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services

Ability to perform job functions in an upright position

Ability to perform job functions in a seated position

Ability to perform job functions while walking/mobile

Ability to work indoors

Ability to work outdoors in all weather and temperature extremes

Ability to work in confined/cramped spaces

Ability to perform job functions from kneeling positions

Ability to bend at the waist

Ability to squat and perform job functions

Ability to perform 'pinching' operations

Ability to fully use both hands/arms

Ability to perform repetitive motions with hands/wrists/elbows and shoulders

Ability to reach in all directions

Possess good finger dexterity

Ability to maintain tactile sensory functions

Ability to lift and carry 15 lbs., unassisted

Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted

Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted

Ability to push/pull objects, up to 15 lbs., unassisted

Ability to maintain 20/40 vision, corrected, in one eye or with both eyes

Ability to see and recognize objects close at hand

Ability to see and recognize objects at a distance

Ability to match or discriminate between colors

Ability to determine distance/relationship between objects; depth perception

Good peripheral vision capabilities

Ability to maintain hearing acuity, with correction

Ability to hear and/or understand whispered conversations at a distance of 3 feet

Ability to perform gross motor functions with frequent fine motor movements

Ability to work in dusty areas

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees