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Beacon Hill · 11 hours ago

Executive Assistant/Office Manager

Lake Forest, IL

Full-time

Onsite

Senior Level

$110K/yr - $110K/yr

5+ years exp

Beacon Hill is a fast-growing pharmaceutical start-up seeking a highly skilled and resourceful Executive Assistant/Office Manager to support the CEO and handle office operations. The role involves providing high-level administrative support, managing communications, and overseeing office management tasks in a dynamic and fast-paced environment.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and correspondence

Arrange complex domestic and international travel itineraries

Sit at the front desk to greet visitors and handle office management tasks such as ordering office supplies and working with vendors

Prepare presentations, reports, and materials for board meetings, investor updates, and internal communications

Support with HR tasks such as onboarding and drafting offer letters

Serve as a trusted gatekeeper and liaison, ensuring smooth communication between the CEO and internal/external stakeholders

Anticipate needs, prioritize tasks, and ensure deadlines are consistently met

Manage confidential and sensitive information with discretion

Qualification

Executive Assistant experienceMicrosoft Office SuiteOrganizational skillsCommunication skillsProblem-solving mindsetProfessionalismAttention to detailAdaptability

Required

Minimum of 5+ years of Executive Assistant experience, preferably supporting C-level executives

Strong organizational skills and attention to detail with the ability to manage multiple priorities

Excellent communication skills, both written and verbal

Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Slack)

Ability to adapt quickly in a start-up environment with shifting priorities

A proactive, problem-solving mindset and a high level of professionalism

Benefits

Medical

Dental

Vision

Federal and state leave programs

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)