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Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates · 1 day ago

Support Administrative Specialist (Document Specialist)

Los Angeles, CA

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $90K/yr

5+ years exp

Skadden, Arps, Slate, Meagher & Flom LLP is a prestigious law firm known for delivering high-quality legal solutions. They are seeking a Support Administrative Specialist (Document Specialist) to provide comprehensive support in document preparation, review, and processing, ensuring accuracy and adherence to firm standards.

ConsultingLaw EnforcementLegal

Comp. & Benefits

Responsibilities

Handles varied, complex projects and administrative requests with limited supervision, often while under time critical deadlines

Responds to attorney requests for assistance in all aspects of document preparation, review and processing, communicating directly with attorneys and business services professionals

Utilizes document processing software to create, edit, revise, format and print a wide range of document types

Converts documents from one application to another

Organizes and manages electronic files

Creates closing binders that contain hyperlinked indexes and bookmarking PDF's

Proofreads and redlines documents to department standards; reads documents for typos and sense, checks cross references and usage of defined terms, and makes use of specialized utilities in Word to facilitate those tasks

Prints cases, compiles document binders, creates indexes, creates tables of contents and tables of authorities

Monitors and responds to departmental mailbox and phones according to established procedures

Writes clear instructions when delegating or receiving assignments to or from attorneys, paralegals or other business services professionals

Demonstrates knowledge of emergency preparedness and location of emergency resources/supplies, and acts as a lead in emergency situations in the off-hours

Acts as a lead on projects/tasks, sharing details and coordinating support from other departments and supervisors as needed

Provides support and troubleshooting assistance regarding document/application specific issues

Provides support to other support departments as needed

Assists, advises and trains other staff members as needed

Performs standard responsibilities when needed, including printing, scanning, reprographics, quality control, faxing and hand-delivering packages

Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others

Coordinates work between other offices using internal collaboration and task management platforms

Manages Firm resources responsibly

Complies with and understands Firm operation, policies and procedures

Performs other related duties as assigned

Qualification

Microsoft Office applicationsDocument processing softwareProofreadingDatabase functionalityOrganizational skillsPrioritizeInterpersonal skillsCommunication skillsAttention to detailTeamwork

Required

Knowledge of Firm operation, policies and procedures

Advanced knowledge of Microsoft Office applications, including Word, Excel, PowerPoint with the ability to learn new software and operating systems

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Demonstrates close attention to detail

Ability to handle multiple projects and shifting priorities

Ability to handle sensitive matters and maintain confidentiality

Ability to organize and prioritize work

Ability to work well in demanding and fast-paced environment

Ability to work well independently as well as effectively within a team

Thorough understanding of the structure and functionality of databases

Strong organizational skills and ability to prioritize multiple tasks/projects and coordinate workflow

Ability to interact with client contacts, attorneys, paralegals, vendors, and other business services professionals

Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including weekends

High School diploma

Five years' experience working on complex documents using the MS Office applications, advanced administrative/executive support and proofreading in a law firm or professional services firm

Benefits

Competitive salaries and year-end discretionary bonuses.

Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

Generous paid time off.

Paid leave options, including parental.

In-classroom, remote, and on-demand learning and professional development opportunities.

Robust well-being classes and programs.

Opportunities to give back and make an impact in local communities.

Company

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

Glassdoor3.8

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates delivers the highest quality advice and novel solutions to legal challenges, enabling clients to achieve their business goals.

Founded in 1948

New York, New York, USA

1001-5000 employees