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Seattle Sounders FC · 12 hours ago

Academy Administrator

Tukwila, WA

Full-time

Hybrid

New Grad, Entry Level

$21.65/hr - $21.65/hr

Seattle Sounders FC is a progressive high performing organization focused on making a transformative impact in the community through soccer. The Academy Administrator supports the Seattle Reign Academy by managing logistics, coordinating communication, and providing administrative support for all teams and events.

GamingSoccerSports

No H1B

Responsibilities

Manage player and team registrations across multiple platforms (e.g., GotSport, Girls Academy, US Club Soccer)

Oversee league and tournament registrations, ensuring all deadlines and eligibility requirements are met

Maintain accurate rosters, waivers, and compliance documentation for all teams/players/staff

Serve as a point of contact for families regarding registration questions, forms, and documentation

Ensure all player records are organized and in compliance with league and club standards

Onboard new staff and players according to protocols

Create, update, and maintain the Academy’s master training calendar, ensuring all training sessions, games, and events are accurately scheduled

Coordinate field reservations and scheduling with coaches, staff, and partner facilities

Oversee game day logistics, including referee assignments, video coordination, and equipment setup

Manage and maintain operational platforms such as TeamSnap & GotSport, ensuring all schedules, rosters, and team information remain current

Serve as the main point of contact for schedule-related inquiries, providing timely communication and updates to staff, players, and families

Assist with team travel arrangements including hotel bookings, flights, and rental cars for Academy teams and staff

Maintain a travel master list to track itineraries, rooming lists, and travel budgets

Manage team travel billing and reconciliation, including projecting trip costs in advance, setting up player billing prior to travel, and reconciling actual expenses post-trip to issue accurate final invoices to each traveler

Coordinate with coaches and team managers to confirm travel logistics and schedules

Support players, families, and staff with travel information, reimbursements, and changes

Collaborate with Operations staff to ensure smooth travel-day execution for tournaments and showcases

Coordinate all aspects of the Academy’s uniform ordering process, including communicating with soccer.com, to ensure uniform ordering is ready to go upon the start of the season

Manage gear & equipment order for coaches at the beginning of the season

Maintain accurate inventory records to ensure sufficient stock levels for the season

Communicate clearly with families and staff regarding uniform procedures & deadlines