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Boston University · 21 hours ago

EXECUTIVE ASSISTANT, VP of Development and Campaigns, Development & Alumni Relations

Boston, MA

Full-time

Onsite

Mid Level

$62K/yr - $82K/yr

3+ years exp

Boston University is a leading institution dedicated to fostering connections between the University and its community of supporters. They are seeking an Executive Assistant to provide high-level support to the Vice President for Development and Campaigns, managing communications and operations to advance the University’s philanthropic goals.

College RecruitingHigher EducationUniversities

Responsibilities

Serve as a primary point of contact for the VPDC, handling communications and inquiries from university administrators, trustees, donors, and staff

Provide high-level administrative support, including drafting correspondence, managing confidential materials, preparing presentations, and working closely and collaboratively with the campaign team

Maintain and update campaign, prospect and donor information and assist team members in accessing and interpreting data

Assist with travel planning, expense reports, and other administrative duties to ensure smooth day-to-day operations

Anticipate needs and proactively manage priorities to ensure the VPDC’s time is focused on strategic initiatives

Coordinate complex calendars and scheduling logistics for VPDC, the campaign team, and other VPDC direct reports

Organize and prepare agendas, briefing materials, and follow-up actions for meetings involving senior leadership and external stakeholders

Manage event and meeting logistics, including invitations, agendas, catering and on-site coordination

Support ongoing process improvement by identifying opportunities to streamline workflows and enhance operational efficiency

Leverage technology and best practices to improve coordination, communication, and overall effectiveness in supporting the VPDC and campaign initiatives

Coordinate with other administrative staff and provide training or guidance on data and operational tools as needed

Develop knowledge of university policies and procedures and apply those to daily work

Qualification

Executive-level supportDonor databases/CRM systemsMicrosoft Office SuiteOrganizational skillsJudgmentDiscretionContinuous improvementCommunication skillsInterpersonal skillsProblem-solvingTeamwork

Required

Bachelor's degree required

3-5 years of experience providing executive-level administrative support in a complex organization

Exceptional communication and interpersonal skills; ability to interact effectively and professionally with individuals at all levels, internally and externally

Excellent organizational skills and proven ability to manage complex calendars and competing priorities

Strong judgment and discretion in handling confidential information; operates with composure under pressure

Ability to thrive in a fast-paced, deadline-driven environment and pivot quickly to evolving priorities

Demonstrated ability to manage up, serve as a gatekeeper, and anticipate leadership needs

Entrepreneurial mindset with a proactive approach to problem-solving and continuous improvement

Collaborative and innovative, with the ability to build relationships and align priorities across teams

Proficiency with donor databases/CRM systems and data management tools

Strong aptitude for leveraging technology and streamlining processes to improve efficiency and accuracy

Advanced skills in Microsoft Office Suite and other productivity platforms

Willingness to work beyond standard hours as needed for events and high-priority meetings

Preferred

Experience in higher education or nonprofit advancement preferred

Company

Boston University

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Boston University is one of the leading private research and teaching institutions in the world today, with three primary campuses in the heart of Boston and programs around the world.

Founded in 2012

Boston, Massachusetts, USA

5001-10000 employees