Chimes · 14 hours ago
Executive Administrative Assistant (Learning & Development)
Baltimore, MD
Full-time
Hybrid
Mid Level
$27.70/hr - $30/hr
3+ years expChimes is a not-for-profit organization dedicated to assisting individuals with intellectual and behavioral challenges. The Executive Administrative Assistant will provide essential support to the Director of Learning & Development, manage training logistics, and ensure smooth execution of training initiatives.
GovernmentNon Profit
Responsibilities
Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials
Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development
Draft, edit, and distribute professional communications, emails, reports, and presentations
Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups
Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person)
Manage training calendars, registration lists, attendance tracking, and completion records
Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation
Support the preparation and distribution of training materials, evaluations, and follow-up communications
Maintain accurate training records, spreadsheets, and learning management system (LMS) data
Track participation, completion rates, and deadlines for required training programs
Assist with compiling reports and summaries for leadership and compliance purposes
Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives
Identify opportunities to improve administrative processes, workflows, and communication related to learning programs
Qualification
Required
Associate's degree or equivalent experience
3+ years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools
Experience supporting a senior leader or executive
Familiarity with learning management systems (LMS)
Ability to handle sensitive information with professionalism and discretion
Preferred
Experience in nonprofit, healthcare, or human services environments
Experience with software or tools that enhance job efficiency and output
Benefits
Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through “Tickets at Work”
Discounts on Verizon mobile service
And More!
Company
Chimes
Chimes is an organization provides intellectual and behavioral challenges to achieve their fullest potential.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Marty Lampner
President and CEO
Steve DaRe
President and Chief Executive Officer
Company data provided by crunchbase