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Genesis Logistics · 3 days ago

Administrative Assistant II

Santa Fe Springs, CA

Full-time

Onsite

Entry Level

$24.10/hr - $24.10/hr

2+ years exp

Genesis Logistics Inc. is a leading company in the logistics industry, offering a dynamic work environment. The Administrative Assistant II role involves providing administrative and clerical support to management, including managing personnel records and assisting with various office tasks.

LogisticsTransportationWarehousing

Responsibilities

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices

Provide information to callers, requiring detailed knowledge of the managers area of responsibility and general knowledge of company policies, practices and operations

Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)

Maintain departmental records and prepare reports

Schedule meetings and appointments and arrange travel and hotel accommodations as necessary

Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items

Follow up on all assignments delegated to subordinate managers as to status, completion, etc

Maintain administrative filing system including items that are confidential

Process weekly payroll records

Serve as central communication point for associates

Operate office equipment including fax, copier, printer, and binding machines

Perform additional duties as assigned

Qualification

MS ExcelMS WordMS PowerPointPayroll processingOffice management systemsResourcefulnessData reporting analysisTime managementAttention to detailProblem-solvingFlexibility