DASNY (Dormitory Authority - State of New York ) · 11 hours ago
Assistant Procurement Administrator, Professional Services (2 Positions)
Albany, NY
Full-time
Hybrid
Entry, Mid Level
3+ years expDASNY (Dormitory Authority - State of New York) is seeking an Assistant Procurement Administrator to assist department staff and leadership with the administration of procurement for goods and services. The role involves participating in all phases of procurement, preparing and processing documents, and ensuring compliance with established procedures.
ConstructionFinancial ServicesGovernment
Responsibilities
Assist and participate in all phases of DASNY’s procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures
Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments
Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures
Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence
Coordinate and schedule pre-bid meetings and/or site visits
Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures
Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors
Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required
Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases
Assist in ensuring compliance with DASNY’s established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations
Maintain and revise contract boilerplate documents as directed
Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow
Ensure the confidentiality of information gathered during the procurement process
Ensure that a complete and accurate procurement record is maintained in accordance with established procedures
Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B
Provide procurement support to other staff and units as needed
Oversee file maintenance for procurements
Prepare correspondence, deliver mail, send and receive mail and packages as requested
Assist in tracking and reporting of procurement performance measures related to all types of procurements
Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed
Assist with the development, documentation, posting and implementation of procedures and associated forms
Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same
Undertake special assignments as directed
Must maintain regular attendance in accordance with DASNY attendance and leave policies
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services
Qualification
Required
Bachelor's degree or Associate's degree plus three years relevant experience or High School diploma or equivalent plus four years of DASNY relevant experience or High School Diploma plus five years of relevant experience
Demonstrated organizational skills and ability to prioritize
Excellent interpersonal skills
Excellent proofreading skills
Demonstrated accuracy and attention to detail
Excellent oral and written communication skills
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint
Preferred
Bachelor's degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization
Benefits
Choice of several health insurance plans
Dental & vision insurance
Membership in the NYS Retirement System
Deferred Compensation Investment Plan
13 vacation days per year
13 sick days per year
5 days of personal leave per year
12 paid holidays per year (plus one float day)
Tuition reimbursement
Training & development opportunities
Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.
Company
DASNY (Dormitory Authority - State of New York )
DASNY is New York State's facilities finance and construction authority.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase