Russell Tobin ยท 13 hours ago
Executive Administrative Assistant
Manhattan, NY
Full-time
Onsite
Mid Level
$39/hr - $39/hr
3+ years expRussell Tobin is a premier global financial services firm, and they are seeking a high-caliber Executive Assistant to support a senior leadership team on the trading floor. The role involves managing complex administrative functions, ensuring seamless daily operations through expert coordination and clerical support.
ConsultingHuman ResourcesLegalStaffing Agency
Hiring Manager
Nigel Quitangon
Responsibilities
Calendar & Meeting Management: Coordinate complex schedules, arrange high-priority conference calls, and manage meeting logistics
Travel & Expenses: Execute detailed domestic and international travel arrangements and process timely expense reports
Communication: Act as a gatekeeper by handling information requests, receiving high-profile visitors, and preparing professional correspondence
Project Support: Periodically provide research and prepare comprehensive reports/presentations for senior management
Operational Excellence: Maintain general office procedures including filing, mail merges, and table creation in Excel
Qualification
Required
Minimum of 3+ years of experience in an Executive or Administrative Assistant role
High school diploma or GED required
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
Exceptional interpersonal skills, polished telephone etiquette, and the ability to remain calm and resourceful under pressure
Must be able to work on-site 5 days a week (no remote option)
Preferred
Prior experience supporting a Trading Floor or working within a highly matrixed financial institution is strongly preferred
Bachelor's degree is highly preferred
Benefits
Comprehensive medical, dental, and vision plans.
401(k) retirement savings, life insurance, and disability insurance.
Accident, critical illness, and hospital indemnity insurance.
Employee Assistance Program (EAP), legal support, and discounts on auto, home, and pet insurance.
Access to preferred vendor discounts.
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
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