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Florida State University · 3 days ago

Administrative Specialist - UBA / Herbert Wertheim College of Business

Tallahassee, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Florida State University is one of the nation's elite research universities, and they are seeking an Administrative Specialist for the Herbert Wertheim College of Business. The role focuses on managing administrative functions related to faculty and OPS employees, ensuring compliance with university policies and facilitating HR processes within the college.

EducationUniversities

Responsibilities

Responsible for managing administrative functions with a focus on Faculty and OPS employees within the Herbert Wertheim College of Business (HWCOB) respective schools, programs, and institutes

Serves as the departmental HR and faculty development liaison for the HWCOB, its departments, programs, and institutes. Manages departmental and Dean's office processes related to Faculty Development & Advancement, ensuring processes and materials comply with College and University Guidelines. Develops data collection and recording methods for information storage and retrieval, including Years in Rank/Tenure Clock documents. Coordinates reports and reviews as requested by the OFDA

Responsible for managing departmental HR transactional functions for the Herbert Wertheim College of Business and its respective schools, centers and institutes, with a focus on faculty and OPS positions. Assists new employees with onboarding and monitoring the hiring process to completion. Manages active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines. Serves as the primary FACET and AOR representative

Interprets, recommends and implements policies and procedures with the deans and other management personnel to ensure adherence to federal, state, university and college laws, rules, policies and business practices. Responsible for ensuring HR compliance at the Herbert Wertheim College of Business. Participates in policy development for Departmental HR and faculty development functions. Serves as a resource for supervisors to ensure they have a good understanding of the University policies and procedures. Guides and advises supervisors through the recruiting process. Serves as liaison with other University departments

Highly visible representative of the Herbert Wertheim College of Business and the Office of the Dean through correspondence and meetings. Develops and carries out communication procedures for dissemination of University and Dean's Office directives related to human resources, faculty development and advancements. Prepares, reviews, edits, and analyses reports. Creates reports for upper management, department chairs and program directors regarding faculty retention and turnover. Manages appointment spreadsheets for respective employees and provides regular rate management reports to college leadership to track faculty rate

Qualification

HR complianceFaculty developmentData collection methodsFSU HR processesCommunication skills

Required

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)