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Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates · 15 hours ago

Senior Practice Coordinator, Political Law Compliance and Investigations Practice Group

Washington, DC

Full-time

Hybrid

Senior Level

$135K/yr - $150K/yr

5+ years exp

Skadden, Arps, Slate, Meagher & Flom LLP is one of the most prestigious law firms in the world, known for delivering high-quality legal advice and solutions. They are seeking a Senior Practice Coordinator to provide operational and administrative support to the Political Law Compliance and Investigations Practice Group, collaborating with various teams to ensure effective practice management and client onboarding.

ConsultingLaw EnforcementLegal

Comp. & Benefits

No H1B

Responsibilities

Coordinates operational and strategic initiatives for the Political Law Compliance and Investigations practice

Organizes partner meetings, practice retreats, and planning sessions, including preparation of agendas, materials, and basic data reports

Facilitates communication between practice leadership, attorneys, and Firm administrative departments to ensure timely follow-up and execution of initiatives

Partners with other Firm department to create and distribute regular updates and reports as directed by practice leadership

Monitors and tracks the Political Law Compliance and Investigations Practice Group’s budget and business levels, providing basic reporting and flagging trends or issues for leadership review

Coordinates with the management of technology and database systems supporting compliance and client reporting, including basic vendor coordination and client training logistics

Tracks progress on departmental projects and matters and ensures timely delivery of tasks in alignment with practice and Firm priorities

Maintains detailed records of client and personnel onboarding activities and provides regular status updates to partners and relevant stakeholders to ensure transparency and accountability throughout the process

Supports the implementation of firmwide and practice-level initiatives by coordinating with relevant administrative departments and practice attorneys

Coordinates with the billing team on the full billing lifecycle, including reviewing draft bills for accuracy, routing bills for approval, assisting with client billing inquiries and resolving invoice issues

Ensures compliance with outside counsel guidelines by working with the billing team and client accounting as needed

Supports the implementation of rate strategies and alternative fee arrangements as directed by practice leadership

Oversees and manages the client onboarding process for partners, including initiating and tracking conflicts clearance checks in coordination with the Conflicts and Office of General Counsel (OGC) teams

Serves as the primary liaison between partners and internal teams to ensure timely completion of all onboarding steps, including preparation and execution of engagement letters and related documentation

Monitors progress of client onboarding tasks, proactively addressing bottlenecks, and ensures all required approvals and compliance measures are met prior to matter commencement

Assists with onboarding activities, and training sessions for attorneys and business services professionals

Coordinates with the assigned Business Development team member to implement business development initiatives, prepare proposals, and update practice descriptions and experience lists

Maintains practice mailing lists and supports the organization of client events and business development meetings

Identifies and communicates operational inefficiencies or process improvement opportunities to practice leadership

Manages Firm resources responsibly

Regular and reliable physical presence

Complies with and understands Firm operations, policies, and procedures

Performs other related duties as assigned

Qualification

Practice group operationsBusiness developmentClient onboardingAnalytical skillsOrganizational skillsDiscretionTeamworkConfidentialityFlexibilityCommunicationTime management

Required

Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems

Excellent analytical, troubleshooting, organizational, and planning skills

Ability to use discretion and exercise independent and sound judgment

Ability to handle multiple projects and shifting priorities

Ability to handle sensitive matters and maintain confidentiality

Ability to organize and prioritize work

Ability to work well in a demanding and fast-paced environment

Ability to work under pressure and conflicting circumstances

Ability to work well independently as well as effectively within a team

Flexibility to travel

Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Bachelor's degree or equivalent combination of education and experience

Minimum of five years of related experience in a law firm or professional services environment, with exposure to practice group operations, business development, or administrative support

Preferred

Experience with government or political reporting is a plus

Benefits

Competitive salaries and year-end discretionary bonuses.

Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

Generous paid time off.

Paid leave options, including parental.

In-classroom, remote, and on-demand learning and professional development opportunities.

Robust well-being classes and programs.

Opportunities to give back and make an impact in local communities.

Company

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

Glassdoor3.8

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates delivers the highest quality advice and novel solutions to legal challenges, enabling clients to achieve their business goals.

Founded in 1948

New York, New York, USA

1001-5000 employees