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Physics World · 1 day ago

NSED Programmatic Administrative Specialist - Active Clearance Required

Livermore, CA

Full-time

Hybrid

Mid Level

$38.03/hr - $45.63/hr

Lawrence Livermore National Laboratory (LLNL) is dedicated to strengthening the United States’ security through innovative solutions. The Administrative Specialist will provide complex administrative support to the ASD Scorpius Project Team, managing calendars, coordinating activities, and generating correspondence to facilitate project operations.

Publishing

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide complex administrative support to the ASD Scorpius Project Team Lead and other project team members, including managing complex calendars to independently determine scheduling priorities for management staff

Represent management in daily matters to gather, clarify and disseminate information and coordinate activities; respond on their behalf on administrative matters to all levels of personnel, both internal and external to the Laboratory

Coordinate, select, and compile data from multiple sources for complex reports and presentations

Track a high volume of multi-faceted action items; coordinate the timely flow of paperwork, checking for accuracy and completeness prior to submission

Generate correspondence on your own initiative; create and edit email communication and presentations on behalf of management

Coordinate internal and external visits, including preparation of agendas, badging, and information dissemination

Arrange domestic and foreign travel with dynamic itineraries and prepare expense reports

Perform all other duties assigned

Qualification

DOE Q-level clearanceAdvanced administrative experienceMS Office proficiencyOrganizational skillsEffective problem-solving skillsCommunication skillsInterpersonal skillsSelf-motivatedTeamwork experience

Required

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire

Advanced administrative experience with accurate keyboarding, proficient editing skills, and a high-level of attention to detail to prepare multiple complex documents

Excellent organizational skills and experience working under minimal supervision, in a fast-paced environment with rapidly changing priorities, deadlines and frequent interruptions

Excellent communication and interpersonal skills necessary to interact effectively with a diverse workforce and all levels of management

Advanced computer skills and experience with MS Office and the ability to learn new software quickly

Effective problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems

Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgement in handling business sensitive information, as well as personnel interactions

Experience performing effectively in a team atmosphere as well as independently