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Prism Electric · 20 hours ago

Project Controls Billing Coordinator & Lien Compliance Specialist

Garland, TX

Full-time

Onsite

Entry, Mid Level

Prism Electric is a leading open-shop electrical contractor serving Texas and Oklahoma, known for its excellence in electrical construction. The Project Controls Billing Coordinator & Lien Compliance Specialist will manage job setups, prepare billings, ensure compliance with lien requirements, and maintain accurate project records to support the organization’s operations.

Real Estate

Responsibilities

Set up new jobs and sub-jobs in CMiC

Prepare, review, and submit monthly billings, including AIA progress billings

Coordinate closely with Project Management and customers on billing requirements

Research and resolve billing discrepancies and respond to customer inquiries

Support Project Management with budgets, billings, and CMiC-related needs

Send monthly and retainage notices through Levelset for lien tracking

Assist with job closeout documentation, including COIs, affidavits, and final waivers

Maintain accurate project records and legal documentation

Ensure compliance with bonds, OCIP/CCIP, and customer-specific requirements

Collect and manage conditional and unconditional lien waivers

Maintain organized project and lien files for audit and legal reference

Track statutory lien and notice deadlines by project and month

Prepare and send preliminary notices to owners, general contractors, and required parties

Prepare, file, and record:

Mechanic’s liens

Constitutional liens (when applicable)

Bond claims on bonded projects

Maintain detailed logs of notice dates, mailing methods, proof of delivery, filing dates, and deadlines

Research property ownership and project information for lien notices

Coordinate with attorneys or lien notice services as needed

Assist with lien releases upon receipt of payment

Ensure compliance with Texas Property Code and contract requirement

Qualification

Construction billing experienceAIA billing formatsTexas lien requirementsExcel skillsDocument managementOrganizational skillsTime-management skillsProblem-solving abilitiesCommunication skillsConfidential information handling