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Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates · 17 hours ago

Paralegal and Administrative Support Manager

Palo Alto, CA

Full-time

Hybrid

Senior Level, Lead/Staff

$170K/yr - $185K/yr

10+ years exp

Skadden, Arps, Slate, Meagher & Flom LLP is one of the most prestigious law firms in the world. They are seeking a Paralegal and Administrative Support Manager to oversee daily operations of the Paralegal and Secretarial Departments and manage staff integration, training, and process improvement.

ConsultingLaw EnforcementLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Assesses, assigns, manages, trains, evaluates and schedules staff in the Paralegal and Secretarial Departments

Coordinates and oversees daily operations, assignments and workflow within relevant departments

Consults with attorneys and devises departmental assessment plans to assure proper daily and long-term workflow and assignments of attorney/secretarial teams

Actively monitors individual and department utilization and productivity

Works with various department managers in the Palo Alto office to further integrate the overall operational impact of relevant departments

Meets with attorneys regularly to continually assess work patterns and operational support required for new cases and overall case management

Consults regularly with the Office Administrative Director and the Director, Paralegal Services Department and other senior managers in New York office in the creation and implementation of team programs and initiatives, as well as regarding the status of employees’ work performance

Provides leadership and continued professional development guidance and mentorship, including the advancement of training initiatives

Collaborates with the peer managers in Paralegal and Secretarial Services departments, along with Palo Alto management team, to increase departmental efficiency, strengthen employee knowledge and abilities, improve leadership and maintain high level service support to attorneys and clients

Assists with creation of annual departmental budgets and monitors throughout the year

Assists Palo Alto Office Administrative Director and Human Resources Manager in developing and facilitating organizational development, performance and management development programs

Works with Human Resources on recruitment for positions within relevant departments. Meets with candidates and provides feedback to Human Resources as integral part of recruitment process

Ensures current knowledge of Firm policies and practices for staff, current knowledge of industry trends, and continued professional development for staff

Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance

Oversees employees' work performance and provides guidance in the resolution of problems

Initiates disciplinary procedures in collaboration with the Human Resources Department

Monitors time, attendance, overtime and expense reports to ensure accuracy and compliance with Firm policies

Recommends guidelines and practices to promote efficiency, effectiveness and excellent customer service and improved employee relations, in alignment with the Firm's Core Values

Develops and communicates departmental guidelines and procedures

Ensures accurate and timely responses to requests for departmental services

Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others

Manages Firm resources responsibly

Complies with and understands Firm operation, policies and procedures

Performs other related duties as assigned

Qualification

Law firm administrationLitigation supportLeadership experienceBudget managementMS Office proficiencyProject managementAnalytical skillsInterpersonal skillsOrganizational skillsCommunication skillsProblem solvingAttention to detailConfidentialityTeamworkFlexibility

Required

Current knowledge of law firm administration and department trends and techniques

Knowledge of Firm operations, policies and procedures

Working knowledge of litigation matters and corporate transactions with litigation support/legal technology experience

Demonstrated knowledge and experience with leading and supervising others. Effectively employs coaching and problem solving techniques

Proven ability to effectively lead, coordinate and implement projects, processes and change management

Strong technological skills, including MS Word, advanced Excel, PowerPoint, and project management and database applications

Knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint), with the ability to learn new software and operating systems

Knowledge and implementation of the annual budget process

Demonstrates effective interpersonal and communication skills, both verbally and in writing

Demonstrates close attention to detail

Excellent analytical, troubleshooting, organizational, and planning skills

Ability to administer Firm policies and procedures

Ability to handle multiple projects and shifting priorities

Ability to handle sensitive matters and maintain confidentiality

Ability to organize and prioritize work and delegate effectively

Ability to work in a demanding and fast-paced environment

Ability to work well independently as well as effectively within a team

Ability to use discretion and exercise independent and sound judgment

Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Minimum of 5 years relevant administrative management experience in a law firm and/or professional services field

Minimum 10 years leadership experience in a professional services environment

Bachelor's degree required

Benefits

Competitive salaries and year-end discretionary bonuses.

Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

Generous paid time off.

Paid leave options, including parental.

In-classroom, remote, and on-demand learning and professional development opportunities.

Robust well-being classes and programs.

Opportunities to give back and make an impact in local communities.

Company

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

Glassdoor3.8

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates delivers the highest quality advice and novel solutions to legal challenges, enabling clients to achieve their business goals.

Founded in 1948

New York, New York, USA

1001-5000 employees

http://www.skadden.com

H1B Sponsorship

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (27)

2024 (29)

2023 (15)

2022 (9)

2021 (21)

2020 (14)