BMO U.S. · 1 day ago
Onboarding Documentation Specialist
United States
Full-time
Remote
Mid Level
$42K/yr - $78K/yr
3+ years expBMO U.S. is seeking an Onboarding Documentation Specialist responsible for executing documentation processes that support the onboarding of clients in commercial, capital markets, and middle market sectors. The role involves managing documentation workflows, ensuring compliance with regulatory standards, and collaborating with internal teams to provide a seamless client onboarding experience.
Banking
Responsibilities
Performs end-to-end document management activities to ensure completeness, accuracy, and compliance with regulatory and internal requirements for client onboarding, account opening, and treasury services documentation
Works in partnership with the Client Onboarding Advisor to gather required documentation from clients, validate legal and regulatory criteria, and ensure readiness for account opening and implementation of products and services
Manages end-to-end document and onboarding workflows for deposit accounts, client onboarding, and treasury services, ensuring compliance with company policies and regulations
Manages documentation workflows, including verification of signatures, ownership structures, product specific forms, and required authorizations; mitigates risks associated with incomplete or incorrect documentation
Advises internal teams and clients on documentation requirements, standards, templates, and processes; prepares documentation packages for audits and regulatory reviews
Collaborate with internal stakeholders to analyze special client needs
Maintains and updates documentation databases, retention guidelines, and internal controls to safeguard the integrity of critical onboarding documents; drafts report on documentation metrics and operational performance
Identifies and resolves documentation related issues, escalating risk items as necessary; supports change management initiatives and contributes to process improvements within documentation and onboarding workflows
Qualification
Required
3–5 years of relevant experience in documentation management, onboarding, banking operations, or financial services, or an equivalent combination of education and experience
Knowledge of documentation standards, regulatory requirements, account structures, and treasury product documentation
Proficiency with electronic documentation management systems and strong understanding of compliance and risk assessment practices
Demonstrated attention to detail, analytical and problem-solving skills, and ability to work independently while managing multiple documentation streams
Strong collaboration and communication skills with the ability to partner effectively with Client Onboarding Advisors, internal stakeholders, and external clients
Proficiency with Microsoft Office 365 and ability to learn internal systems and data management tools
Ability to learn moderate to complex treasury products and train clients during onboarding
In-depth verbal and written communication skills, collaboration & team skills, analytical & problem-solving skills, influence skills, and data-driven decision making
Preferred
Bachelor's degree in business administration, Finance, Accounting, or a related field preferred
Benefits
Health insurance
Tuition reimbursement
Accident and life insurance
Retirement savings plans
Company
BMO U.S.
We’re a bank, but there’s more to it than that. We're a top ten bank in North America and have been serving our customers since 1817.
5001-10000 employees
H1B Sponsorship
BMO U.S. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (11)
2023 (41)
2022 (22)
2021 (14)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
Mike Morton
Vice Chair U.S. Commercial Banking
Recent News
2025-10-16
2025-09-23
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