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Merck · 1 day ago

Senior Administrative Assistant - Hybrid

USA - Pennsylvania - North Wales (Upper Gwynedd)

Full-time

Hybrid

Senior Level, Lead/Staff

$78K/yr - $122K/yr

8+ years exp

Merck is a leading global healthcare company, and they are seeking a Senior Administrative Assistant to support the AVP of Marketing and their team in the US Respiratory Organization. The role involves performing general secretarial duties, coordinating complex meetings and travel arrangements, and assisting with various administrative tasks to ensure smooth operations within the team.

BiotechnologyHealth CareMedicalPharmaceutical

Comp. & Benefits

No H1B

Responsibilities

General Secretarial/Clerical duties constitute approximately 50% of job responsibilities

Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments

Works in teams or independently as needed and as relevant to complete work assignments and various tasks

Assists team with designated tasks on a prioritized basis and problem solves when appropriate

Encourages self-sufficiency and trains team members as appropriate

Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts

Completing complex/international travel expense reports in a timely fashion

Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow

Respects the importance of maintaining confidentiality and appreciation of professionalism

Assists with interview scheduling and on-boarding of new hires

Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills

Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software

Occasionally coordinates special projects

Periodic travel – 5%

Qualification

Executive Administrative experienceAdvanced computer skillsAriba/Concur experienceScheduling complex travelEvent planningFinancial budgetingClerical skillsTask coordinationCommunicationDetail-oriented

Required

High School Diploma

Minimum of (8) years Administrative Assistant experience

Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)

Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

Ariba/Concur experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within Ariba

Experience scheduling complex travel arrangements including multi-leg domestic and international travel

Demonstrated experience with processing Visas/Passports

Advanced secretarial/clerical abilities with a history of high performance

Documented experience as a strong performer in current and past positions

Ability to handle and prioritize a large number of simultaneous assignments

Experience with event planning and coordination

Extraordinary attention to detail

Outstanding communication and people skills

Experience with financial and budget tasks

Preferred

Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)