Fullsight · 6 hours ago
Venue Sourcing and Convention Specialist
United States
Full-time
Hybrid
Senior Level
6+ years expFullsight is a shared services group that supports various organizations including SAE ITC and SAE International. They are seeking a Venue Sourcing and Convention Specialist responsible for sourcing venues, managing logistics, and overseeing the execution of engineering events. The role involves collaboration with event managers and vendors to ensure successful event planning and execution.
Non-profit Organization Management
Responsibilities
Manage logistical aspects of assigned conventions/ meetings/ events including pre-planning, on-site execution and post event wrap up. Accountable for carrying out tasks to improve event logistics and exceed attendee expectations; Manages AV, catering, space, and room setup logistics with vendors and team members for all event requirements
Collaborate with event management to make appropriate selection of venues to source, based on predetermined criteria. Negotiate terms and conditions while working closely with Procurement and Legal to ensure SAE’s best interests are being met. Make calculated recommendations for venues. Facilitate the contract and procurement process with the agreement
Develop events budget with Event Manager. Liaise with legal, finance, and procurement for contracting, payments, accruals, negotiations, cost reductions and/or credits with all vendors
Monitor Engineering Event’s room blocks and manage contractual obligations and concessions that apply to the room block. Work with event management to establish housing list for vendors, VIPs, speakers and staff. Provide reports and projections for housing for current year and future event. Manage VIP and Staff Rooming Lists and allocation of comp rooms, staff rate rooms, and suites as provided in the contract
Develop and manage relationships with national sales representatives for hotel brands, convention centers, and cities for the benefit of the Engineering Events Group and Fullsight
Assist with exhibitor and sponsor deliverables including but not limited to building exhibitor kits, email confirmations, monitoring registrations, and pulling reports for distribution
Qualification
Required
6 years experience venue sourcing and event planning
Bachelor's Degree (Business, hospitality, or related field)
Understanding of event budgeting, forecasting and reporting
Strong negotiation skills
Venue and vendor contracting
Data collection and data management skills
General awareness of data privacy regulations
Builds and maintains strong vendor relationships
Excellent communication skills
Highly organized and efficient
Takes initiative and makes recommendations for process improvements
Team player who displays respect and integrity
5+ years' experience in conference logistics role (250-6000 attendees) with an association or corporation
5+ years' experience with Microsoft Office Suite - intermediate-advanced level
3+ years' experience sourcing, negotiating, and contracting hotels and venues
1-year experience building/managing room blocks in Passkey (Cvent certification for housing management may be accepted in lieu of experience)
Preferred
CMP designation preferred or equivalent experience
Event experience
Sourcing experience
Hospitality experience
International event experience
Company
Fullsight
Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase