HomeServices of America · 1 day ago
Listing/Sales Coordinator
Richardson, TX
Full-time
Onsite
New Grad, Entry LevelHomeServices of America is seeking a Listing/Sales Coordinator to serve as a liaison between the branch office and the home office. The role involves assisting agents with property listings, managing transactions, providing technology training, and supporting various administrative functions to ensure smooth daily operations.
FinanceReal EstateReal Estate Brokerage
Responsibilities
Perform data input functions, process real estate information and maintain MLS listings and sales records
Verify information with sales associates to ensure accurate listings
Prepares and distributes a daily MLS search for the ASC assigned office, including updates on new listings, price changes, and status changes
Responsible for transaction management in SkySlope, including reviewing and approving checklists, completing the listing and contact sections, and auditing incomplete checklists
Ensures commissions are confirmed, notifies the Sales Leader when commission percentages fall below 6%, and adds the Qualified Commission Exception Approval document when required
Oversees listing cancellations, withdrawals, price changes, and amendments to exclusive listing agreements, while also managing listing expiration alerts by verifying updated dates in the MLS and entering the new expiration date in the listing
Coordinates the ordering of Just Listed and Just Sold postcards through Xpressdocs, confirming agent participation and securing agent approval prior to mailing
Assist the sales leader in providing general training on all Ebby technology tools
Develops and delivers training and workshops in areas of expertise, including agent and consumer-facing technology such as Google Workspace (Email, Drive, Docs, Sheets, and Slides), zipForm, Skyslope, EHC Design Studio, company website tools (agent access, saved searches, client activity, seller reports, agent and team websites), EHC CRM for contact management and imports, EHC Email Marketing, EHC Mobile Apps, MoxiPresent, Testimonial Tree, Buyside, Updater, and Luxury Portfolio
Supports sales meetings by providing technology updates, sharing quick reviews and tips, and assisting the sales leader with preparing presentation slides
Coordinates new agent onboarding by ordering name badges, business cards, and name riders or signs (with Sales Leader confirmation), creating welcome social media graphics, adding alarm codes, phone system access, and phone roster updates, managing UniPrint and copier setup
Schedule one-on-one technology reviews along with weekly check-ins during the first month
Maintaining the office TV slideshow, managing agent headshots on the company website, and processing marketing reimbursements by preparing check requests with Sales Leader approval
Supports sales meetings by preparing slides, tracking attendance, providing Zoom troubleshooting, and creating office meeting presentations
Maintaining the phone duty schedule, Google Drive for staff and agents, agent phone roster, and Core Services wall
Oversee thank-you letters to buyers and sellers for Sales Leader signature, requests W-9 forms from co-op brokers as needed and submit work orders in Service Channel when required
Attends sales meetings and other company or Sales Leader–directed meetings, while also assisting with planning and executing office events such as weekly meetings, happy hours, charity events, and office gatherings
Provides front office support by answering phones, greeting visitors, distributing mail, maintaining office appearance, and ordering supplies
Assists the Staff Coordinator with stocking needs and performs general cleaning as required to ensure a professional and organized office environment
May serve as back-up to other office staff
Perform Any Additional Responsibilities As Requested Or Assigned
Qualification
Required
Assist agents in entering property listings and changes in the system
Implement new tools offered by the home office
Perform data input functions, process real estate information and maintain MLS listings and sales records
Verify information with sales associates to ensure accurate listings
Prepare and distribute a daily MLS search for the ASC assigned office
Responsible for transaction management in SkySlope
Ensure commissions are confirmed and notify the Sales Leader when commission percentages fall below 6%
Oversee listing cancellations, withdrawals, price changes, and amendments to exclusive listing agreements
Manage listing expiration alerts by verifying updated dates in the MLS
Coordinate the ordering of Just Listed and Just Sold postcards
Assist the sales leader in providing general training on all Ebby technology tools
Develop and deliver training and workshops in areas of expertise
Support sales meetings by providing technology updates and assisting with preparing presentation slides
Coordinate new agent onboarding
Schedule one-on-one technology reviews and weekly check-ins during the first month
Maintain the office TV slideshow and manage agent headshots on the company website
Process marketing reimbursements by preparing check requests
Prepare slides for sales meetings and track attendance
Maintain the phone duty schedule and Google Drive for staff and agents
Oversee thank-you letters to buyers and sellers for Sales Leader signature
Attend sales meetings and assist with planning and executing office events
Provide front office support by answering phones and greeting visitors
Maintain office appearance and order supplies
Benefits
Medical
Health Savings Account
Dental
Vision
Life Insurance
Paid Vacation (PTO)
401(k) with employer match
Flexible Spending Account
Employee Assistance Program (EAP)
Company
HomeServices of America
HomeServices is the residential real estate brokerage firm.
Founded in 1998
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2017-01-18Acquired
1999-10-08IPO
Leadership Team
Patty Smejkal
Chief Technology Officer
Renee Gonzales
Vice President Core Services Integration
Recent News
2026-01-13
2025-12-24
Company data provided by crunchbase