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Suffolk Construction · 18 hours ago

Executive Assistant, Operations

Boston, MA

Full-time

Onsite

Mid Level

4+ years exp

Suffolk Construction is a national enterprise that invests, innovates, and builds, providing value throughout the entire project lifecycle. The Executive Assistant will support Senior Executives at the Boston office, performing a variety of administrative duties and managing confidential matters with discretion.

Civil EngineeringConstructionService Industry

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Perform a variety of administrative duties, such as producing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives

Assist in the coordination, supervision and completion of special projects, including the use of Excel and Powerpoint

Perform duties of a highly confidential nature

Schedule Executive travel arrangements

Maintain Executive calendar; coordinate appointments, events and meetings

Maintain Executive email

Compose correspondence, reports, forms, and other documents independently

Develop and maintain computerized spreadsheets and databases to enter information and generate reports

Communicate effectively with others individually as well as in small and large groups

Organize and plan work to meet deadlines

Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients

Identify problems and implement or recommend solutions

Organize, prioritize, and coordinate assignments

Identify and analyze critical issues and recommend solutions to problems

Interpret and apply policies and procedures within limits of authority

Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management

Qualification

ExcelPowerPointWritten communicationDatabase managementBusiness writingDiscretionTeamworkProblem-solvingOrganizational skills

Required

Bachelor's degree and 4 years related experience or 6 to 10 years related experience

Knowledge of principles and practices of business and managing personnel

Basic research methods and techniques

Computer applications used in general office settings, including Excel, Word, PowerPoint, database management, email and internet search engines

Excellent written communication skills, including business writing

Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Must be able to work independently with minimum supervision, use independent judgment and leadership techniques

Must be tactful and use discretion

Able to work effectively as part of a team and productively maintain confidentiality of information

Preferred

Construction experience helpful, but not necessary and/or required departmental experience necessary

Company

Suffolk Construction

Glassdoor4.3

Suffolk Construction is a construction contracting company.

Founded in 1982

Boston, Massachusetts, USA

1001-5000 employees

https://www.suffolk.com

H1B Sponsorship

Suffolk Construction has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (32)

2024 (11)

2023 (13)

2022 (12)

2021 (4)

2020 (5)