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Allen Institute · 21 hours ago

Executive Assistant - Brain Health Accelerator

Seattle, WA

Full-time

Hybrid

Entry, Mid Level

$92K/yr - $126K/yr

2+ years exp

The Allen Institute is dedicated to unlocking the complexities of bioscience to improve human health. They are seeking an Executive Assistant to provide administrative support to the Executive Vice President and Executive Director of Scientific Operations, managing calendars, coordinating travel, and handling communications.

Neuroscience

No H1B

Responsibilities

Manage and maintain EVP’s and Executive Director’s active and complex calendars in a dynamic environment

Manage expenses and timely submission of expense reports for EVP and Operations Director

Coordinate domestic and international travel, arranging complex and detailed travel plans, itineraries, and agendas, as needed

Communicate with the general staff on leadership’s behalf, coordinating and scheduling internal and external meetings, as well as video and teleconferences

Management and coordination of seminars, workshops and other onsite events including hosting and arranging travel for visitors to the Institute

Manage and update EVP’s and Executive Director’s curriculum vitae (CV)

Compose routine correspondence including letters, memos, emails, and timely responses to actionable requests

Handle and coordinate administrative purchasing for department

Actively drive special projects as assigned

Serve as a key point of contact for administrative questions and issues relating to organizational structure, project codes, and general operations

Qualification

Microsoft Office proficiencyExecutive administrative supportOracle software experienceSmartsheet software experienceEndNoteZotero experienceBasic business writingCustomer communication skillsAttention to detailInterpersonal skillsTime management skillsConfidentiality maintenance