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Jefferson Health · 13 hours ago

Executive Assistant

Philadelphia, PA

Full-time

Onsite

Entry Level

2+ years exp

Jefferson Health is a nationally ranked health care system dedicated to providing high-quality clinical care and education. They are seeking an Executive Assistant to support the Vice President with administrative tasks, manage scheduling, and assist with project management and communication.

Hospital & Health Care

Responsibilities

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

Manages project plans, scheduling and program reporting requirements

Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information

Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion

Answers incoming calls, greets visitors and guests, directing them as appropriate

Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff

Supports budget purchases. Manage accounts and perform general bookkeeping upon VP request

Qualification

Microsoft OfficeCalendaringInterpersonal RelationshipsEffective CommunicationsProblem SolvingService ExcellenceManaging Multiple PrioritiesAccuracyOrganizationFlexibilityAdaptabilityAttention to Detail

Required

High School Diploma Required; Bachelor's Degree preferred

A minimum of two years' experience in an administrative role

Proficiency in Microsoft Office and other office productivity tools, with quickness to learn new software and systems

Must be detail oriented and able to handle confidential information in professional manner

Effective Communications - Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner

Service Excellence - Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner

Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed

Managing Multiple Priorities - Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation

Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy

Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities

Problem Solving - Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations

Knowledge of Organization - Knowledge of the organization's vision, structure, culture, philosophy, operating principles, values, and code of ethics, ability to apply this understanding appropriately to diverse situations

Benefits

Medical (including prescription)

Supplemental insurance

Dental

Vision

Life and AD&D insurance

Short- and long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Voluntary benefits

Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service

Medical (including prescription) insurance

Company

Jefferson Health

Thomas Jefferson University and Thomas Jefferson University Hospitals are partners in providing excellent clinical and compassionate care for our patients in the Philadelphia region, educating the health professionals of tomorrow in a variety of disciplines and discovering new knowledge that will define the future of clinical care.

Founded in 1995

Philadelphia, PA, US

5001-10000 employees