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INLIVIAN · 8 hours ago

Executive Assistant to CDO/ Bond Coordinator

Charlotte, NC

Full-time

Onsite

Senior Level

5+ years exp

INLIVIAN is seeking an Executive Assistant to the Chief Development Officer who will also oversee the Bond Program. This executive-level role requires strategic administrative leadership, bond program management, and operational oversight of the Horizon Development Properties department.

Non ProfitReal Estate

Responsibilities

Serve as a trusted executive partner to the Chief Development Officer, proactively managing priorities, schedules, and key deliverables

Coordinate the CDO’s calendar, meetings, and executive commitments with a strategic, business-focused approach

Prepare executive-level correspondence, presentations, reports, and board materials

Attend select meetings on behalf of or alongside the CDO to capture decisions, track action items, and ensure follow-through

Act as a primary liaison between the CDO and internal teams, executive leadership, board members, legal counsel, developers, and external partners

Manage and coordinate the administrative and operational aspects of the tax-exempt multifamily bond program, including 4% LIHTC transactions

Oversee bond application intake, documentation review, and compliance coordination

Coordinate TEFRA hearings, board approvals, and closing schedules

Serve as the primary point of coordination with Issuer and Bond Counsel to manage timelines, documentation, and approvals

Maintain bond tracking systems, calendars, and status reports

Monitor post-closing compliance requirements, calculate annual fees, and coordinate invoicing and collections with Finance

Maintain and update bond-related policies, guidelines, and procedures to ensure ongoing compliance and institutional continuity

Serve as the operational backbone of the HDP department, ensuring administrative consistency and effective coordination across the team

Lead preparation and submission of recurring executive and board reports, including development updates and committee materials

Partner with the development team to document, refine, and institutionalize SOPs and operational workflows

Oversee department onboarding logistics, organizational charts, and readiness for new hires

Coordinate department meetings, executive briefings, and milestone events such as groundbreakings and ribbon cuttings

Act as a steady point of contact who helps manage priorities, requests, and information flow across the department

Qualification

Bond Program ManagementExecutive SupportReal Estate DevelopmentCompliance CoordinationBusiness AdministrationPublic AdministrationFinanceOrganizational SkillsCommunication Skills