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CRH · 3 hours ago

Administrative Assistant - Waste Fuel

Foreman, AR

Full-time

Onsite

Entry Level

1+ years exp

Sapphire Americas, a CRH company, specializes in transforming residual and non-recyclable materials into alternative fuels for cement manufacturing. The Administrative Assistant will be responsible for maintaining documentation, ensuring compliance with regulations, and supporting various administrative tasks within the waste fuels department.

Building MaterialConstructionManufacturing

Responsibilities

Promote and follow all plant safety guidelines

Maintains records indexes and file documentation

Ensures that the accuracy of the information has been verified, proper signatures have been obtained, and all paperwork has been completed in compliance with permit conditions and with federal and state regulations

Enters, maintains records, and reconciles, data

Ensures residue manifests are received within 45 days and generate correspondence to the appropriate government regulatory agency as a notification of unreceived manifests

Provides requested records during both internal and external audits/inspections

Generates a SAFE Observation report for the Safety Manager that accounts for the number of SAFEs completed by plant personnel

Verifies and updates contact information for personnel and/or agencies listed in the Crisis Management Plan, ECS Emergency Contact section, and Emergency Response Team Members

Updates and maintains a book that lists the history of significant waste fuels department events/changes

Creates revisions to the RCRA permit. Sends notification and documentation to appropriate government regulatory agencies and outside emergency assistance agencies. Generates and sends the permit modification notification in a timely manner to individuals listed on the Facility Mailout List

Coordinates training schedules, generates reminders to personnel, maintains training documentation, and ensures training has been completed by all personnel

Schedules, maintains, reconciles invoices, and resolves invoice discrepancies for medical surveillance and DOT examinations. Maintains a cost-benefit analysis of the railcar cleaning service. Provide fuel qualification information for each generator to the railcar cleaning contractor

Maintains and distributes the Evacuation Drill Muster Roster

Attends and assists with RCRA, MSHA, Joint Safety Committee, and other training/events related to waste fuel, environmental, and safety activities

Tracks the completion of fall protection and employee lock inspections for the waste fuels department

Ensures environmental and waste fuel fees are calculated correctly and paid on time

Enters pre-qualification and re-qualification fuel quality data into SalesLogix. Ensures new generators receive approval letters as required by the RCRA permit

Generates, copies and distributes reports, correspondence, and other documentation of waste fuel, environmental, and safety activities to Ash Grove files, appropriate management, fuel suppliers, and regulatory agencies

Creates and edits various forms and documents (SOPs, Crisis Management Plans, Contingency Plans, Employee Listings, etc.). Maintains logs, drafts copies, or uses equivalent means to track revisions

Additional duties as assigned by supervisor

Qualification

Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OutlookData entryRegulatory knowledgeOrganizational skillsTime managementListening skillsGeneral office experienceVerbal communicationWritten communication